ADR.AR.C.010 Oversight programme

PROCEDURES FOR THE OVERSIGHT OF AERODROME OPERATORS AND OF ORGANISATIONS RESPONSIBLE FOR THE PROVISION OF AMS

(a)The Competent Authority should assign a focal point for each aerodrome operator and for each organisation responsible for the provision of AMS. Where more than one aerodrome inspector is assigned to an aerodrome operator or to an organisation responsible for the provision of AMS, one of them should be appointed as focal point having the overall responsibility for the supervision of, and liaison with, the aerodrome operator’s management or the management of the organisation responsible for the provision of AMS, and be responsible for reporting on the compliance with the requirements for its operations.

(b)Inspections, audits, and oversight procedures, on a scale and frequency appropriate to the operation, should include but not be limited, as appropriate, to the items from the following list:

(1)aerodrome infrastructure and equipment;

(2)visual aids and aerodrome electrical systems, including their maintenance programme;

(3)obstacle restriction and control;

(4)aerodrome data reporting, including reporting of surface contaminants and runway surface conditions, and NOTAM origination;

(5)aerodrome emergency planning;

(6)rescue and firefighting;

(7)removal of disabled aircraft;

(8)storage facilities and handling of dangerous goods and fuel, including fuel installations, fuel quality, and fuelling equipment;

(9)low-visibility operations;

(10)winter and adverse weather operations;

(11)protection of radar, navigation aids, and other aerodrome equipment;

(12)apron management;

(13)apron safety management;

(14)vehicle authorisation and operation on the movement area, including maintenance programmes;

(15)control of pedestrians;

(16)wildlife hazard management;

(17)runway excursion and incursion prevention programmes of the aerodrome operator, as part of the Competent Authority’s runway safety programme, including the functioning and effectiveness of the aerodrome’s local runway safety team, as well as the implementation of identified actions;

(18)FOD control programme of the aerodrome operator;

(19)inspections of the movement area;

(20)maintenance programme of the aerodrome systems and the movement area;

(21)aerodrome works;

(22)protection against hazardous activities in the aerodrome surroundings;

(23)personnel training and records, including review of training programme on runway excursion and incursion prevention, as well as the drivers’ authorisations and language proficiency assessments, training programmes, and their implementation;

(24)aerodrome manuals and documentation;

(25)operator’s management system, including its safety management system and its quality, and security management system for aeronautical data;

(26)operator’s oversight of the compliance of the organisations operating, or providing services at the aerodrome (third parties).

(c)Inspection or audits should be a ‘deep cut’ through the items selected, and all findings and observations should be recorded.

(d)Aerodrome inspectors should analyse and assess the root cause(s) identified by the aerodrome operator or the organisation responsible for the provision of AMS, and be satisfied that the corrective actions taken are adequate to correct the non-compliance, and to prevent its reoccurrence.

(e)Inspections and audits may be conducted jointly or separately. Inspections and audits may also be coordinated with inspections and audits conducted by the competent authorities responsible for other areas, to address areas of coordination between aerodrome operator and the providers of other services (e.g. ATM/ANS). Joint audits with competent authorities for other areas should also be performed because they are particularly effective to examine the interfaces between different actors at the aerodrome (e.g. airport and ATS), including the prevention of runway excursions and incursions.

(f)Inspections may, at the discretion of the Competent Authority, be conducted with or without prior notice to the aerodrome operator or the organisation responsible for the provision of AMS.

(g)Where it is apparent to an aerodrome inspector that an aerodrome operator or an organisation responsible for the provision of AMS has failed to comply with the applicable requirements, with the result that safety has been or might have been compromised, the aerodrome inspector should ensure that the person in charge within the Competent Authority is informed without delay.

(h)In the first few months of a new operation, physical change of the aerodrome or organisational restructure, aerodrome inspectors should be particularly alert to any irregular procedures, evidence of inadequate facilities or equipment, or indications that management control of the operation may be ineffective.

(i)Aerodrome inspectors should take account of any conditions that may indicate a significant deterioration in the financial situation of the aerodrome operator or of the organisation responsible for the provision of AMS. When any financial difficulties are identified, aerodrome inspectors should increase the technical surveillance of the operation with particular emphasis on the upholding of safety standards.

(j)The number or the magnitude of the non-compliances identified by the Competent Authority will serve to support the Competent Authority’s continuing confidence in the aerodrome operator’s competence or in the competence of the organisation responsible for the provision of AMS, or, alternatively, may lead to a breach of confidence. In the latter case, the Competent Authority will need to review any identified shortcomings of the management system, and take appropriate action if required.

PROCEDURES FOR THE OVERSIGHT OF AERODROME OPERATORS AND OF ORGANISATIONS RESPONSIBLE FOR THE PROVISION OF AMS In addition to its regulatory oversight, the Competent Authority may establish national groups for the prevention of runway excursions and incursions as part of a national runway safety steering group. Such groups could include representatives from industry, such as aerodrome operators, organisations responsible for the provision of AMS, aircraft operators, air traffic services providers, industry safety groups, (local) runway safety committee members and representatives from the Competent Authority. The scope of such group might be to: address specific hazards, identified nationally, by coordinating actions through subgroups or external agencies, as required; promote good practices and information sharing, and raise awareness through publicity and by educating industry; actively support industry initiatives; act as coordination point for industry; identify and investigate which technologies from those that are available could reduce runway excursion and runway incursion risks; review current aerodrome, ATC and aircraft operational policies and, if necessary, make recommendations on future policies to reduce the risk of runway excursions and incursions; make recommendations for guidance and advisory material for industry on aerodrome, aircraft and ATC operational issues to reduce the risk of runway excursions and incursions; oversee and promote the reporting of runway excursion and runway incursion incidents; ensure the thorough analysis of data to identify and examine specific areas of concern.

AUDIT

(a)The oversight programme should indicate which aspects will be covered with each audit.

(b)Part of the audit should concentrate on compliance-monitoring reports to determine whether the aerodrome operator or the organisation responsible for the provision of AMS identifies the root causes and corrects its problems.

(c)Upon conclusion of the audit, an audit report should be completed by the auditing aerodrome inspector, including all findings raised.

AMC1 ADR.AR.C.010(b);(c) Oversight programme

OVERSIGHT PLANNING CYCLE

(a)The safety performance of the aerodrome operator and the organisation responsible for the provision of AMS should be continuously monitored in order to ensure that the oversight programme and the applicable oversight planning cycle remain appropriate.

(b)The oversight planning cycle and the related oversight programme for each aerodrome operator or for each organisation responsible for the provision of AMS should be reviewed annually.

(c)The oversight planning cycle and the related oversight programme, including their annual review, should be determined according to the following elements:

(1)the results of past certification and oversight activities;

(2)the capability to effectively identify aviation safety hazards, and manage the associated risks;

(3)the effective control over all changes in accordance with point ADR.OR.B.040 for aerodrome operators and with point ADR.OR.F.025 for organisations responsible for the provision of AMS;

(4)the absence of level 1 findings;

(5)the response time to implement corrective actions requested by the Competent Authority in accordance with ADR.AR.C.055(d)(2); and

(6)the risk exposure related to the aerodrome operated, such as traffic volume, type of aircraft operated at the aerodrome, or physical characteristics of the aerodrome.

(d)During each oversight planning cycle, the Competent Authority should convene meetings with the accountable manager of the aerodrome operator or the organisation responsible for the provision of AMS, or with their delegate.

AMC2 ADR.AR.C.010(b);(c) Oversight programme

OVERSIGHT PLANNING CYCLE

(a)For each aerodrome operator and for each organisation responsible for the provision of AMS all processes should be audited at periods not exceeding the applicable oversight planning cycle. The beginning of the first oversight planning cycle is normally determined by the date of issue of the first certificate or acknowledgement of receipt of the declaration. If the Competent Authority wishes to align the oversight planning cycle with the calendar year, it should shorten the first oversight planning cycle accordingly.

(b)The interval between two audits for a particular process should not exceed the interval of the applicable oversight planning cycle.

(c)Audits should include at least one on-site audit within each oversight planning cycle at each aerodrome.

INDUSTRY STANDARDS

(a)For aerodrome operators or for organisations responsible for the provision of AMS that have demonstrated compliance with the applicable industry standards, the Competent Authority may adapt its oversight programme in order to avoid audit duplication of specific items.

(b)The demonstration of compliance with the applicable industry standards may not be considered in isolation from the other elements to be considered for the Competent Authority’s risk-based oversight.

(c)In order to be able to credit any audits performed as part of the certification process in accordance with the applicable industry standards, the following are considered:

(1)the demonstration of compliance based on certification auditing schemes providing for independent and systematic verification;

(2)the existence of an accreditation scheme and accreditation body for certification in accordance with the applicable industry standards has been verified;

(3)the relevance of the certification audits to the requirements defined in Part-ADR.OR, in PartADR.OPS, or in other regulations as applicable;

(4)the mapping of the scope of such certification audits against the scope of oversight;

(5)the accessibility of the audit results by the Competent Authority; and

(6)the compatibility of the audit planning intervals with the oversight planning cycle.

FINANCIAL SITUATION Examples of trends which may indicate problems in a new aerodrome operator’s financial situation or in the financial situation of an organisation responsible for the provision of AMS could be:

(a)considerable lay-offs or turnover of personnel, reduced personnel resources, increased multitasking, changing shift patterns, and increased overtime;

(b)delays in managing payments to staff;

(c)reduction of safe operational standards;

(d)decreasing training standards;

(e)supplier breach of credit towards the organisation;

(f)inadequate maintenance of the aerodrome; and

(g)shortage of supplies and spare parts.

PROCEDURES FOR OVERSIGHT OF AERODROME OPERATORS AND PROVIDERS OF APRON MANAGEMENT SERVICES Normally the inspections that are carried out by the Competent Authority should be with prior notice to the aerodrome operator or the provider apron management services. Such notice should be given in writing, and in good time before the inspection so that the inspected entity can make all the necessary arrangements and preparations, and to avoid the disruption of normal operations. In case an inspection is conducted without prior notice (unannounced inspection), the aerodrome inspectors should ensure that the operations are affected to the minimum extent possible.