ADR.AR.C.015 Initiation of certification process

INITIAL INTEREST Prior to initiating the application process for a certificate, the Competent Authority should arrange for a meeting with the applicant. During this meeting, the applicant should present to the authority its plans with regard to the aerodrome. The applicant should also make arrangements so that its key personnel are present during this meeting. In addition, during this meeting, the Competent Authority should provide general information to the applicant about the applicable requirements for the aerodrome. It should also provide copies of the applicable requirements, application forms, and any other relevant documentation, and describe the procedures that are followed during the certification process. Such information to be provided by the Competent Authority may also include information about approvals, permits, or clearances that the applicant may need to obtain from other competent authorities (such as security or environmental protection competent authorities, local planning authorities, etc.) of the Member State prior or during the certification process. The Competent Authority should make arrangements so that representatives of all involved entities of the Competent Authority(ies) are present during this meeting.

PROCESSING OF APPLICATION Upon receipt of an application, the Competent Authority should acknowledge receipt of that application, in writing, within the period defined in the applicable national legislation. If the Competent Authority foresees a delay in processing the application, it should notify the applicant as soon as possible, and within the period defined in the applicable national legislation. The Competent Authority should respond to any request made by the applicant within the period defined in the applicable national legislation. If an applicant fails to submit all necessary documentation, the Competent Authority should inform him/her in writing, within the period defined in the applicable national legislation.

AERODROME OPERATION DURING THE CERTIFICATION PROCESS When deciding on the conditions under which the aerodrome will operate during the certification process, the competent authority should also consider:

(a)the extent and depth of the organisational changes (e.g. new nominated persons, level of changes to management positions, restructuring of the organisational structure); and

(b)possible changes to the type of operations at the aerodrome, or the aerodrome itself.

CERTIFICATION OF EXISTING AERODROMES The certification period of an existing aerodrome should not exceed 18 months from the filing of the application by the applicant to the granting of the certificate.

ESTABLISHEMENT AND NOTIFICATION OF CERTIFICATION BASIS — DETERMINATION OF ELEVATION OF AERONAUTICAL BEACONS If such beacons are operationally necessary, the Competent Authority should ensure that the elevation which is sufficient for the vertical light distribution of an aerodrome beacon or an identification beacon, as described in CS ADR-DSN.M.620, is determined.

ESTABLISHMENT AND NOTIFICATION OF THE CERTIFICATION BASIS

(a)Upon receipt of the application, the Competent Authority should examine and assess the content of the application and the related documentation, including the proposed certification specifications and any provisions for which compliance is proposed to be demonstrated in a different way that provides for an equivalent level of safety. (See also paragraph (a)(2) of AMC1 ADR.AR.C.035(c)).

(b)The Competent Authority should establish the certification basis of the aerodrome in accordance with ADR.AR.C.020;

(c)The Competent Authority should document and notify the applicant of:

(1)the certification basis as established in paragraph (b) above; and

(2)any change thereto, as a result of certification specifications which became effective after the notification of the certification basis and which the applicant decided to comply with, or that the Competent Authority has found necessary to be complied with, or design changes made, compliance demonstration results, new special conditions that the Competent Authority considers necessary, etc.

(d)In addition, the Competent Authority should assess the documentation demonstrating the way the applicant is proposing to comply with the applicable requirements of the Regulation (EC) 216/2008, Part-ADR.OR, and Part-ADR.OPS, and any other applicable requirements that are matching the aerodrome design and its operation.

(e)When notifying the applicant in accordance with paragraph (c), the Competent Authority should also inform him/her of the right of appeal, as exists under the applicable national legislation.

ESTABLISHMENT AND NOTIFICATION OF THE CERTIFICATION BASIS Establishing the certification basis means that at the start of which the applicant proposes the certification specifications applicable to the aerodrome, the Competent Authority finalises the set of all applicable certification specifications. This means that it may change and also add additional applicable certification specifications to the applicant’s proposal; this is typically an iterative process.