4.5What is the required format to record and transfer occurrences?

IRImplementing rule

4.5 What is the required format to record and transfer occurrences? Regulation 376/2014 imposes requirements on competent authorities (Article 7). These requirements apply to all occurrences collected (MOR and VOR) and are similar to those imposed on their organisations except for risk classification.

Key principle Occurrence reports sent to the ECR shall comply with format specifications that include (Article 7)): the compatibility with the ECCAIRS software and the ADREP taxonomy the use of standardised formats the provision of mandatory data fields the use of data quality checking processes the classification of collected occurrences according to the European common risk classification scheme

Detailed information about these requirements is provided in Section 3.10 to 3.14. EASA and the Commission are developing tools to support harmonised data quality and completeness across the EU by: — publishing standard quality rules that could be implemented in any IT or database environment — developing the necessary methods in ECCAIRS environment to facilitate Member States to comply with mandatory data fields requirements, and — providing training to Members States to facilitate the proper use of the ADREP taxonomy. In addition, the European Commission is developing reference material intended to help Member States to develop their own quality rules. This reference material will contain coding guidelines for all mandatorily occurrences listed in Regulation 2015/1018 and will be accompanied by the corresponding libraries detailing the necessary quality checks in the ECCAIRS environment. This reference material will be made available in the European Reporting Portal as soon as finalised. Regulation 376/2014 requires Member States and EASA to store and transmit the risk value of each occurrence received. This value should reflect the risk assessment done (Article 7(2)).

Key principle When receiving from an organisation the risk classification of an occurrence, the competent authority is required to review it and if necessary to amend it. It shall then endorse it in accordance with the common European Risk Classification Scheme (Article 7(2)).

The European Risk Classification Scheme is under development and relevant legal acts should be adopted by May 2017 to ensure its proper implementation. Regulation 376/2014 foresees that Article 7(2) will become applicable only after the adoption relevant legislation defining and proving the implementation rules applicable to the European Risk Classification Scheme. However, Article 7(1) and Annex I.1 of Regulation 376/2014 require the risk classification from the application date of the Regulation.

Key principle Member States and EASA are required to provide the risk classification for each occurrence registered in their database from 15 November 2015. However, they are not required to review and amend risk classification transmitted by the organisation, and endorse it in accordance with the common European Risk Classification Scheme before the adoption of that scheme.

IR — Regulation (EU) No 376/2014 · GM to Reg. (EU) No 376/2014 and its IRs · Occurrence Reporting Easy Access Rules · EAR revision 27 Sep 2023