IRImplementing rule
3.6How do these reporting requirements interact with those contained in other rules?
3.6 How do these reporting requirements interact with those contained in other rules? Whereas the reporting of occurrences in the EU is overall regulated under Regulation 376/2014, there are also a number of more sectorial occurrence reporting requirements contained in other European Regulations. This situation is recognised by Regulation 376/2014 (Recital 4) which clarifies that this should not be seen as setting up two parallel systems but only one reporting system.
| Key principle Where reporting requirements also exists in other European rules and are consistent with those contained in Regulation 376/2014, the co-existence of two or more set of rules should not lead to multiple reporting systems. One system is considered sufficient to comply with the various legal obligations that are covering similar aspects. Whereas certain specifications may be contained in different legal act or based on different legal basis, they are all considered as part of a single overall European safety system. |
|---|
| Example: Design Approval Holders are required to report unsafe or potential unsafe conditions as per Part21 requirements under Commission Regulation (EU) No 748/2012. The same requirement is contained in Regulation 376/2014 through the obligation for organisations certified or approved by EASA to report occurrences listed in Regulation 2015/1018 to EASA. It is the same requirement which happens to be contained in two set of rules but should be reported once to EASA. It should be noted that when reporting such occurrence, the organisation is required to ensure that all specifications contained in both acts should be complied with (such as for example timeline or format). |
|---|
It should also be understood that Regulation 376/2014 does not cover all existing reporting requirements in the European system. Other types of reporting requirements may in particular be contained in Regulation 216/2008 and its implementing rules (e.g. reporting between organisations). Organisations are encouraged to properly reflected this in the organisation manual and cover all the specificities of all different obligations. For reporting requirements under Regulation 216/2008, while efforts have been made to align the list of occurrences to be reported, the list of reporters and the timeline under which occurrences shall be reported, requirements related to other aspects such as reporting formats requires further alignment. A rulemaking task has been initiated to ensure a better alignment of all requirements and support the implementation of a single reporting system. In the meantime, it is important that individuals and organisations are aware of the various reporting requirements to ensure proper discharge of their obligations. Furthermore, while the European legislation on the performance scheme for air navigation services and network functions does not impose the reporting of occurrences, it requires the reporting of certain information such as the level of occurrence reporting and the number of certain defined occurrences. Regulation 376/2014 supports a proper implementation of these rules by ensuring that the availability of the data that is necessary to provide required information.
IR — Regulation (EU) No 376/2014 · GM to Reg. (EU) No 376/2014 and its IRs · Occurrence Reporting Easy Access Rules · EAR revision 27 Sep 2023