CAMO.A.220 Record-keeping

Annex Vc (Part-CAMO) · Regulation (EU) No 1321/2014 · EAR revision 2 Sep 2025

IRImplementing rule

CAMO.A.220Record-keeping

(a)Continuing airworthiness management records (1) The organisation shall ensure that records required by points M.A.305, ML.A.305 and, if applicable point M.A.306, are retained. (2) The organisation shall record all details of work carried out. (3) The organisation shall retain a copy of each airworthiness review certificate and recommendation that are issued, as applicable, together with the airworthiness review report. (4) The organisation shall retain a copy of each evaluation programme and evaluation report that are issued in accordance with the provisions of point 21.A.174(d) of Annex I (Part 21) or, as applicable, point 21L.A.143(h) of Annex Ib (Part 21 Light) to Regulation (EU) No 748/2012. (5) The organisation shall retain a copy of each permit to fly that is issued, and the related documents, in accordance with the provisions of point 21.A.5(c)(2) of Annex I (Part 21) or, as applicable, point 21L.A.7(c) of Annex Ib (Part 21 Light) to Regulation (EU) No 748/2012 for a period of 5 years from the date on which the permit to fly was issued. (6) The organisation shall retain a copy of all records referred to in points (2), (3) and (4) of this point for a period of 3 years after the continuing airworthiness management of the aircraft in accordance with point M.A.201 of Annex I (Part-M) or point ML.A.201 of Annex Vb (Part-ML), as applicable, has been transferred to another person or organisation. (7) If the organisation issuing the airworthiness review certificate, recommendation, evaluation programme/report or permit to fly is different from the organisation managing the continuing airworthiness of the aircraft, the issuing organisation shall retain a copy of all records referred to in points (3), (4) and (5) and all supporting documents for a period of 5 years from the date on which the airworthiness review certificate, recommendation, evaluation programme/report or permit to fly was issued. (8) When the organisation ceases operations, all retained records shall be transferred to the owner of the aircraft.

(b)Management system, contracting and subcontracting records (1) The organisation shall ensure that the following records are retained: (i) records of management system key processes as defined in point CAMO.A.200; (ii) contracts, both for contracting and subcontracting, as defined in point CAMO.A.205; (2) Management system records, as well as any contracts pursuant to point CAMO.A.205, shall be kept for a minimum period of 5 years.

(c)Personnel records (1) The organisation shall ensure that the following records are retained: (i) records of qualification and experience of personnel involved in continuing airworthiness management, compliance monitoring and safety management; (ii) records of qualification and experience of all airworthiness review staff, as well as staff issuing recommendations and permits to fly. (2) The records of all airworthiness review staff, staff issuing recommendations and staff issuing permits to fly shall include details of any appropriate qualification held together with a summary of the relevant continuing airworthiness management experience and training and a copy of the authorisation. (3) Personnel records shall be kept as long as the person works for the organisation, and shall be retained until 3 years after the person has left the organisation.

(d)The organisation shall establish a system of record-keeping that allows adequate storage and reliable traceability of all activities developed.

(e)The format of the records shall be specified in the organisation's procedures.

(f)Records shall be stored in a manner that ensures protection from damage, alteration and theft.

IR · CAMO.A.220 — Regulation (EU) No 1321/2014 · Continuing Airworthiness Easy Access Rules · EAR revision 2 Sep 2025

AMCAcceptable means of compliance

AMC1 CAMO.A.220Record-keeping

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GENERAL

(a)The record-keeping system should ensure that all records are accessible within a reasonable time whenever they are needed. These records should be organised in a manner that ensures their traceability and retrievability throughout the required retention period.

(b)Records should be kept in paper form, or in electronic format, or a combination of the two. Records that are stored on microfilm or in optical disc formats are also acceptable. The records should remain legible throughout the required retention period. The retention period starts when the record is created or was last amended.

(c)Paper systems should use robust materials which can withstand normal handling and filing. Computer record systems should have at least one backup system, which should be updated within 24 hours of any new entry. Computer record systems should include safeguards to prevent unauthorised personnel from altering the data.

(d)All computer hardware that is used to ensure the backup of data should be stored in a different location from the one that contains the working data, and in an environment that ensures that the data remains in good condition. When hardware or software changes take place, special care should be taken to ensure that all the necessary data continues to be accessible through at least the full period specified in the relevant provision. In the absence of any such indications, all records should be kept for a minimum period of 3 years.

AMC · AMC1 CAMO.A.220 — Regulation (EU) No 1321/2014 · ED Decision 2020/002/R · Continuing Airworthiness Easy Access Rules · EAR revision 2 Sep 2025

AMCAcceptable means of compliance

AMC2 CAMO.A.220Record-keeping

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CONTINUING AIRWORTHINESS MANAGEMENT RECORDS

(a)The CAMO should ensure that it always receives a complete certificate of release to service from the approved maintenance organisation, independent certifying staff (M.A.801(b)(1) and ML.A.801(b)(2)) and/or from the Pilot-owner such that the required records can be retained. The system to keep the continuing airworthiness records should be described in the CAME.

(b)When a CAMO arranges for the relevant maintenance organisation to retain copies of the continuing airworthiness records on its behalf, it will nevertheless continue to be responsible for the records under point CAMO.A.220 relating to the preservation of records. If it ceases to be the CAMO of the aircraft, it also remains responsible for transferring the records to any other person or organisation managing continuing airworthiness of the aircraft.

AMC · AMC2 CAMO.A.220 — Regulation (EU) No 1321/2014 · ED Decision 2020/002/R · Continuing Airworthiness Easy Access Rules · EAR revision 2 Sep 2025

GMGuidance material

GM1 CAMO.A.220Record-keeping

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RECORDS Microfilming or optical storage of records may be carried out at any time. The records should be as legible as the original record, and remain so for the required retention period.

GM · GM1 CAMO.A.220 — Regulation (EU) No 1321/2014 · ED Decision 2020/002/R · Continuing Airworthiness Easy Access Rules · EAR revision 2 Sep 2025

AMCAcceptable means of compliance

AMC1 CAMO.A.220(c)(1)(ii)Record-keeping

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RECORDS OF AIRWORTHINESS REVIEW STAFF The following minimum information, as applicable, should be kept on record in respect of each airworthiness review staff: Name; Date of birth; Basic education; Experience; Aeronautical degree and/or Part-66 qualification and/or nationally-recognised maintenance personnel qualification; Initial training received; Type of training received; Recurrent training received; Experience in continuing airworthiness and within the organisation; Responsibilities of current role in the organisation; Copy of the authorisation.

AMC · AMC1 CAMO.A.220(c)(1)(ii) — Regulation (EU) No 1321/2014 · ED Decision 2020/002/R · Continuing Airworthiness Easy Access Rules · EAR revision 2 Sep 2025

AMCAcceptable means of compliance

AMC1 CAMO.A.220(a)(8)Record-keeping

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The records should be transferred to the aircraft owner when requested, or to the person or organisation that will manage the continuing airworthiness, if accepted by the aircraft owner. The CAMO transferring the records should provide a written statement confirming that all records

have been transferred and are complete and accurate.

AMC · AMC1 CAMO.A.220(a)(8) — Regulation (EU) No 1321/2014 · ED Decision 2026/005/R · Continuing Airworthiness Easy Access Rules · EAR revision 2 Sep 2025

All rules in SECTION A — ORGANISATION REQUIREMENTS

Consolidated from the EASA Easy Access Rules (revision 2 Sep 2025, extracted 17 Aug 2026) for convenience. Not the official publication — verify against the Official Journal of the European Union and the EASA publications before operational use.

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