ADR.AR.C.035 Issuance of certificates

NOMINATED PERSONS When an aerodrome operator submits the name of a nominee for the nominated persons (see ADR.OR.D.015), the Competent Authority should assess his/her qualifications and may interview the nominee or call for additional evidence of his/her suitability.

NOMINATED PERSONS - INTERVIEW WITH THE APPOINTED ACCOUNTABLE MANAGER, AND NOMINATED PERSONS Possible cases where an interview/meeting with nominated persons may be necessary are amongst others:

(a)start of operations before issuing a first certificate for an aerodrome; and

(b)change of nominated persons at an aerodrome already certified. Purpose of the meeting The aim of the interview and exchange of information between the intended nominated persons and the Competent Authority is, for the latter to acquire information on the intended work areas of the nominated persons and their respective competence level so as to verify their suitability for the posts. The purpose of the information exchange is to create good contact and understanding between the both parties, and to come to a mutual conclusion on, if necessary, possible solutions for training and personal development over time. Possible agenda items:

(a)information from the Competent Authority on organisation and mission of the Competent Authority, the regulatory framework, and specifically Safety Management System requirements;

(b)information from the nominated person concerning the intended work area;

(c)enforcement methodology of the Competent Authority;

(d)the role and responsibility of the accountable manager/operational services manager/maintenance manager/ safety manager or other nominated persons;

(e)expected competence requirement of the nominated person in relation to present personal status and experience presented in a CV or equivalent documentation;

(f)interview/discussion concerning depth of knowledge, and understanding of the applicable legislation;

(g)the role and responsibility of the Competent Authority and of the nominated person;

(h)understanding of aviation in general and for the specific nominated post, how operators/activities at the aerodrome including Air Navigation Service Providers, and other aviation activities can impact aircraft safety; and

(i)distribution of delegated powers depending on the organisational situation.

EVALUATION OF SAFETY ASSESSMENTS PROVIDED BY THE AERODROME OPERATOR AT THE INITIAL CERTIFICATION OR ACCOMPANYING A REQUEST FOR PRIOR APPROVAL OF A CHANGE IN ACCORDANCE WITH ADR.OR.B.040.

(a)The Competent Authority should evaluate the conclusion of a submitted safety assessment provided by the aerodrome operator to ensure compliance with the relevant requirement for the operator on how to assess changes under ADR.OR.B.040(f).

(b)The Competent Authority should evaluate the safety assessment and, in particular, make sure that:

(1)the identified safety concern(s) has (have) been assessed through the safety assessment process and is (are) adequately documented.

(2)an appropriate coordination has been performed between the parties affected by the safety concern(s);

(3)the assessment covers the whole system and the interactions of its elements;

(4)the hazards have been properly identified and the level of risk assessed;

(5)the proposed mitigation measures are adequate and consistent with the objective of reducing the identified level of risk and the safety objectives, if relevant;

(6)the timeframes of the planned implementation of the proposed associated actions are appropriate.

(c)After its evaluation, the Competent Authority should either:

(1)agree to the proposed associated actions, such as mitigation measures; or

(2)coordinate with the aerodrome operator to reach an agreement on revised mitigation measures if some risks have been underestimated, or have not been identified; or

(3)impose additional measures; or

(4)reject the proposal if no agreement can be reached.

(d)The Competent Authority should define and undertake oversight actions that ensure that mitigation and/or additional measures are properly implemented so that the measures actually meet the risk reduction objectives, and that the planned timeframes are applied.

(e)When necessary, the Competent Authority should require the aerodrome operator to promulgate appropriate information, for use by the aerodrome organisation, various stakeholders, and notably by the air navigation service providers and aircraft operators.

MODEL FOR THE SINGLE CERTIFICATE

ISSUANCE OF SEPARATE CERTIFICATES

(a)In case that there is a possibility to issue both separate and single certificates, the Competent Authority should act in accordance with the application made by the applicant.

(b)In case that there is a possibility to issue separate certificates, both certificates should be issued by the same Competent Authority.

(c)In case that an aerodrome operator operates several aerodromes, these should be listed on the aerodrome operator’s certificate.

MODEL FOR TWO SEPARATE CERTIFICATES — (A) AERODROME OPERATOR CERTIFICATE

MODEL FOR THE TWO SEPARATE CERTIFICATES — (B) AERODROME CERTIFICATE

VERIFICATION OF COMPLIANCE

(a)Upon receipt of an application for a certificate, the Competent Authority should:

(1)nominate an individual to become the focal point for all aspects of the applicant’s certification process, and to coordinate all necessary activities, including the Competent Authority’s certification team. The nominated person should be responsible to the responsible person of the Competent Authority for confirming that all appropriate inspections and audits have been carried out. He/she should also ensure that the necessary prior approvals required are issued in due course;

(2)verify if the application shows compliance with the applicable requirements. The Competent Authority should also arrange for the steps to be followed during the certification process. This would, normally, start with the demonstration of compliance of the aerodrome with the established and notified certification basis (see AMC2 ADR.AR.C.015(c)) which will require the conduct of technical inspections by the Competent Authority and/or examination of submitted documentation, the participation to demonstrations, or tests conducted by the applicant, as the case may be, and the Competent Authority determines appropriate. This should also include the cases where the certification basis includes provisions for which the Competent Authority has accepted the applicant to demonstrate an equivalent level of safety to, or cases of special conditions, as applicable; If the Competent Authority is not satisfied with the outcome of the demonstration process for any elements of the certification basis, it should notify the applicant in writing. At the end of this phase, the Competent Authority should have documented evidence that the aerodrome meets the notified certification basis;

(3)review the aerodrome manual, which should be prepared in accordance with ADR.OR.D.005, and any other documentation provided by the applicant; and

(4)verify compliance with the applicable requirements of Part-ADR.OR, Part-ADR.OPS, as well as any other applicable requirement. When verifying compliance with such requirements, an audit should be conducted covering the following areas:

(i)compliance shown by the applicant with the applicable requirements of Part-ADR.OPS, or any other applicable requirements;

(ii)the applicant’s management system and its organisation, including: detailed management structure, including names and qualifications of nominated personnel; adequacy of the organisation and management structure, including allocated resources and numbers of personnel allocated by the applicant to key management tasks and other positions. Care should be taken to verify that the system is comprehensive, and is likely to be effective. Of particular importance is a careful review of the qualifications of the applicant’s nominated persons. Account should be taken of the relevance of the nominee's previous experience and known record;

(iii)safety management and compliance monitoring with applicable requirements;

(iv)documentation on which the certificate should be granted (organisation documentation as required by Part-ADR.OR, including technical manuals, such as the aerodrome manual etc.); and

(v)adequacy of facilities with regard to the applicant’s scope of work.

(5)in case of non-compliance, the applicant should be informed, in writing, of the corrections or supplements which are required.

(b)The Competent Authority should be satisfied with the demonstration of compliance of the aerodrome manual with the requirements referred to in ADR.OR.E.005 and the related AMCs.

(c)The Competent Authority should ensure that standardised and approved methods and tools are used by its personnel during the process described in paragraph a.

(d)In cases where an application for a certificate is refused, the applicant should be informed of the right of appeal existing under national regulations.

(e)Prior to issuing the certificate(s), the Competent Authority may require the conduct of one or more flights at the aerodrome, as well as any other test, or exercise it finds necessary.

(f)When the verification process is complete, the Competent Authority should issue the certificate(s) and ensure the publication of the certification status of the aerodrome in the aeronautical information publication (AIP).

VERIFICATION OF COMPLIANCE The technical inspections of the aerodrome should take place prior to the Competent Authority finding the aerodrome manual satisfactory in accordance with ADR.OR.E.005.

OPERATING CONDITIONS OR LIMITATIONS

(a)If, during the certification process, an operating condition or a limitation has been determined as necessary to be imposed on or implemented at the aerodrome, the Competent Authority should ensure that such limitation or procedure is also included in the aerodrome manual.

(b)The Competent Authority should also ensure that the aerodrome manual contains all limitations, or any other similar information prescribed in the certification specifications included in the certification basis of the aerodrome.

OPERATING CONDITIONS OR LIMITATIONS

(a)Operating conditions and limitations, such as noise mitigation or abatement procedures, should not increase, but should seek to reduce where possible, the risk of runway incursions and excursions.

(b)Operating conditions and limitations should undergo a safety risk assessment to determine if they may adversely affect runway incursion and excursion risk levels.

SCOPE OF OPERATIONS OF AIRCRAFT EXCEEDING THE CERTIFIED DESIGN CHARACTERISTICS OF THE AERODROME Any restrictions or mitigation measures for the use of aircraft type(s) at the aerodrome should only be mentioned in the aerodrome manual. Notably any limitations arising from the assessment to be undertaken for the use of the aerodrome by aircraft exceeding the certified design characteristics of the aerodrome in accordance with point ADR.OPS.B.090 should be included there.

MODEL FOR THE TERMS OF THE CERTIFICATE TO BE ATTACHED TO THE CERTIFICATES

1 The certificate must be given the State Code [The two-letter ISO code should be used (ISO 3166 alpha-2), except for Greece and the United Kingdom, for which the abbreviations EL and UK are recommended] and a unique ascending number. Example: EL – 001 2 To be specified: the official name of the aerodrome and the ICAO location indicator for the aerodrome. 3 To be specified: day/ night and IFR/ VFR. 4 To be specified: (yes/no). See ADR.OPS.B.036. 5 To be specified: ASDA, LDA, TODA, TORA in metres for each direction of each runway, including intersection take-off if applicable. 6 To be specified: approval of the runway for non-instrument, instrument, non-precision approach. In case of precision approach(-es), it is to be indicated, which of the following precision approach(-es) is (are) approved: EFVS 200 operation; EFVS-A operation; EFVS-L operation; Standard Category I; Special authorisation category I; Precision approach category II; Special authorisation category II; Precision approach category III. 7 To be specified: Aerodrome Reference Code (Code number/Code letter). 8 To be specified: the approved type of aeroplanes that exceed the code letter and/or outer main gear wheel span of the certified design characteristics of the aerodrome in accordance with ADR.OPS.B.090. 9 To be specified: the name of the service provider, both in case such services are or are not provided by the aerodrome operator. 10 To be specified: the rescue and firefighting level of protection as per Annex IV (Part-ADR.OPS) to this Regulation.

EFVS 200 OPERATION A runway is suitable for EFVS 200 operation when:

(a)an instrument approach procedure providing at least lateral guidance in which the final approach track is offset by a maximum of 3 degrees from the extended centre line of the runway is established; and

(b)either an obstacle free zone (OFZ) is established or the visual segment surface (VSS) is not penetrated by obstacles, and an instrument departure procedure is established.

APPROVAL OF THE PROCEDURE FOR THE MANAGEMENT AND NOTIFICATION OF CHANGES The Competent Authority should establish and document its process to be followed by the aerodrome inspectors when assessing the scope of the changes in the procedure proposed by the aerodrome operator to be followed for the management and notification of the changes. Criteria to be used include, but are not limited to:

(a)frequency of changes;

(b)magnitude of changes;

(c)complexity of the aerodrome and type of operations;

(d)density of traffic at the aerodrome;

(e)time required to assess the documentation of the changes notified by the aerodrome operator;

(f)reasonable reaction times in relation to types of changes for the Competent Authority to object to a notification;

(g)need for the timely publication of the changes and their notification by the AIRAC system;

(h)previous conduct of the aerodrome operator; and

(i)effectiveness of the safety management system of the aerodrome operator.