AMC1 Article 18(e) Tasks of the competent authority

DOCUMENTS, RECORDS AND REPORTS TO BE RETAINED

(a)The competent authority should retain at least the following documentation:

(1)operational authorisations, in accordance with Article 12(2) of the UAS Regulation:

(i)the initial application for an authorisation as defined in UAS.SPEC.030(3) of Part-B and the associated documents;

(ii)the application(s) for updated operational authorisations;

(iii)the final version of the risk assessment performed by the UAS operator, and the supporting material;

(iv)the UAS operator’s statement confirming that the intended UAS operation complies with any applicable European Union and national rules relating to it, in particular with regard to privacy, data protection, liability, insurance, security and environmental protection, in accordance with Article 12(2)(c) of the UAS Regulation;

(v)the procedures to ensure that all operations comply with Regulation (EU) 2016/679 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data;

(vi)confirmation by the competent authority of the Member State of operation that the updated mitigation measures are satisfactory for the operation at the intended location in accordance with Article 13(2) of the UAS Regulation;

(vii)when applicable, a procedure for coordination with the relevant service provider for the airspace if the entire operation, or part of it, is to be conducted in controlled airspace; and

(viii)up-to-date operational authorisation(s) with a table outlining successive changes;

(2)declarations in accordance with Article 12(5) of the UAS Regulation:

(i)up-to-date declarations with a table outlining successive changes;

(ii)up-to-date confirmations of receipt and completeness, provided in accordance with Article 12(5)(b) of the UAS Regulation, with a table outlining successive changes;

(3)remote pilots’ competency:

(i)proof of competency for remote pilots that have passed the online theoretical knowledge examination in accordance with UAS.SPEC.020(4)(b) of Part-B;

(ii)certificates of remote pilot competency for remote pilots that have passed the examination in accordance with UAS.SPEC.030(2)(c) of Part-B, with the declaration of completion of the practical self-training provided by the remote pilot; and

(iii)proof of competency or other certificates for remote pilots, as required by the STSs as defined in Appendix 1 to the UAS Regulation or the operational authorisations;

(4)Light UAS Operator Certificates:

(i)initial applications in accordance with UAS.LUC.010(2) of Part-C and associated documents;

(ii)applications for amendments to an existing LUC, and the associated documents; and

(iii)up-to-date terms of approval in accordance with UAS.LUC.050 of Part-C, with a table outlining the successive changes.

(5)Documentation related to audits and inspections regarding the oversight of the competent authority by EASA, as well as the oversight of UAS operators and other entities by the competent authority. This documentation should include at least the following:

(i)training, qualifications, and authorisation of team leaders and team members of the competent authority;

(ii)audit/inspection programmes;

(iii)reports, including at least the following information: objectives of the audit/inspection; date of the audit/inspection; type of the audit (on-site, off-site); personnel involved; summary of the main elements discussed; reference to the related evidence. Note: In case of off-site audits/inspections, it should also be indicated the extent to which remote information and communication technology (ICT) has been used in conducting the audit and the effectiveness of the ICT in achieving the audit/inspection objectives. Other aspects to be considered in case of off-site activities are digital data protection and security of access.

(iv)findings and related evidence;

(v)agreed corrections and corrective actions; and

(vi)closure of findings of non-conformities and related evidence.

(b)The records should be kept for at least 3 years after their validity date expires.