3.9What is the required format to record and transfer occurrences?

3.9 What is the required format to record and transfer occurrences? Regulation 376/2014 imposes requirements on organisations related to reporting format and content (Article 7). This set of requirements applies to all reportable occurrences (MOR and VOR reportable occurrences).

In addition, organisations are required to use data quality checking processes and to classify occurrences according to their safety risk. Detailed information about these requirements is provided in Sections 3.10 to 3.14. These obligations apply to occurrence reports registered in organisations databases. It is recognised that some of the requested information might necessitate detailed assessment or analysis (e.g. risk classification) and might only be available after the occurrence has been analysed. It is also recognised that the period required for the notification of the occurrence might not allow the organisation to provide complete information within its initial notification. However, organisations should aim to provide the initial report as complete as possible, notably in regards to the safety assessment, as not all reports may be subject to follow-up report. The European Commission, with the support of EASA, has developed a European Reporting Portal which is available here. This website offers a single address that can be used by reporting organisations to transfer occurrences to their competent authority in a format that is compliant with Regulation 376/2014.

It is understood that organisations and competent authorities may agree on any other method that brings equivalent level of compliance.