ORGH.GEN.160 Reporting of safety-related occurrences

COMPETENT AUTHORITY FOR REPORTING IN ACCORDANCE WITH REGULATION (EU) NO 376/2014 The wording ‘any other organisation required to be informed by the Member State of occurrence’ refers to any organisation that is appointed by a Member State as responsible for the investigation of aviation occurrences in accordance with Regulation (EU) No 376/2014. This organisation can be different from the competent authority of the aerodrome where the occurrence took place.

REPORTING DANGEROUS GOODS EVENTS

(a)The ‘appropriate authority of the Member State of occurrence’ means, for the purpose of dangerous goods reporting, the national competent authority or authorities designated or otherwise recognised by a state to perform specific functions related to the dangerous goods regulations.

(b)In this case, the appropriate authority is the national civil aviation authority of the state of occurrence.

(c)The dangerous goods events expected to be reported in accordance with the ICAO Technical Instructions include:

(1)any dangerous goods accident or incident;

(2)the discovery of undeclared or misdeclared dangerous goods in cargo or mail;

(3)the finding of dangerous goods carried by passengers or crew members, or in their baggage, when not in accordance with Part 8 of the Technical Instructions.

FOLLOWUP OF OCCURRENCES The GH organisation should ensure that the reporting process ends with clear followup actions. The reporting process should include, besides the follow-up actions, at least the following, documented in writing:

(a)the investigation of the occurrence and the conduct of an analysis to identify the root cause;

(b)the results of the investigation;

(c)the conclusions of an investigation into an occurrence;

(d)the actions taken to prevent similar occurrences in the future — when relevant, those actions should be included in the SMS, with a safety risk assessment, mitigation measures and safety performance indicators;

(e)the dissemination and promotion of the actions taken, such as, but not limited to, a change in a procedure or the GH manual, updates to the training programme, providing feedback to the reporter (when this is not anonymous), safety promotion actions and further actions with other stakeholders involved.

REPORTABLE EVENTS AND FOLLOWUP REPORTS

(a)The list of reportable GH events can be found in Annex IV to Commission Implementing Regulation (EU) 2015/1018, ‘Occurrences related to aerodromes and ground services’, points 1 and 2.

(b)Not all occurrences recorded under a voluntary reporting system are reportable to the competent authority; only those that involve an actual or potential aviation safety risk (Article 5(5) and (6) of Regulation (EU) No 376/2014, covering voluntary reporting) are reportable to the competent authority.

(c)It is recommended that the GH organisation liaise with the competent authority to determine what types of occurrences are considered to involve an actual or potential aviation safety risk.

(d)The GH organisation may need to assess whether that reported occurrence is subject to mandatory or voluntary reporting and consequently apply the relevant notification obligations. Sometimes a report submitted under a voluntary reporting system may have to be reclassified by the GH organisation as a mandatory report and vice versa.

(e)The GH organisation is encouraged to include all available relevant information in the notification of the competent authority. If appropriate, the information should include the indication that no further analysis or followup actions will be conducted on that occurrence (‘closed on issue’) or the assessment of the safety risk of that occurrence and actions taken to mitigate it.