CAO.B.020 Record-keeping

(a)The competent authority shall establish a system of record-keeping that allows adequate traceability of the process to keep the records for issuing, continuing, changing, suspending or revoking each issued certificate.

(b)The records of the competent authority for the oversight of organisations approved in accordance with this Annex shall include, as a minimum:

(1)the application for an organisation approval;

(2)the organisation approval certificate, including any changes thereto;

(3)a copy of the audit programme of the organisation, listing the dates at which audits were carried out and when they are due;

(4)the continuing-oversight records, including all audit records, as provide for in point CAO.B.055;

(5)all findings, actions required to close the findings and recommendations;

(6)copies of all relevant correspondence with the organisation;

(7)details of any exemption in accordance with point CAO.B.035 and enforcement actions;

(8)any report from other competent authorities relating to the oversight of the organisation;

(9)CAE and its amendments;

(10)copies of any other document approved by the competent authority.

(c)The retention period for the records listed under point (b) shall be at least 5 years.

(d)All records shall be made available to the competent authority of another Member State or the Agency, upon request.