145.B.125 Information to the Agency

EXCHANGE OF SAFETY-SIGNIFICANT INFORMATION WITH THE AGENCY Each competent authority should appoint a coordinator to act as the contact point for the exchange of safety-significant information between the competent authority and the Agency.

MEANING OF SAFETY-SIGNIFICANT INFORMATION STEMMING FROM THE OCCURRENCE REPORTS ‘Safety-significant information stemming from the occurrence reports’ means:

(a)a conclusive safety analysis which summarises individual occurrence data and provides an in-depth analysis of a safety issue, and which may be relevant for the Agency’s safety action planning; and

(b)individual occurrence data for the cases where the Agency is the competent authority, and which fulfils the reporting criteria of GM3 145.B.125(b).

RECOMMENDED CONTENT FOR CONCLUSIVE SAFETY ANALYSES A conclusive safety analysis should contain the following:

(a)a detailed description of the safety issue, including the scenario in which the safety issue takes place; and

(b)an indication of the stakeholders affected by the safety issue, including types of operations and organisations; and, as appropriate:

(c)a risk assessment establishing the severity and probability of all the possible consequences of the safety issue;

(d)information about the existing safety barriers that the aviation system has in place to prevent the likely safety issue consequences from occurring;

(e)any mitigating actions already in place or developed to deal with the safety issue;

(f)recommendations for future actions to control the risk; and

(g)any other element the competent authority considers essential for the Agency to properly assess the safety issue.

OCCURRENCES WHERE THE AGENCY IS THE COMPETENT AUTHORITY Occurrences related to organisations or products, certified by the Agency or subject to a declaration of design compliance (in accordance with Part 21 Light Subpart C), should be notified to the Agency if:

(a)the occurrence is defined as a reportable occurrence in accordance with the applicable regulation;

(b)the organisation responsible for addressing the occurrence is either certified or subject to oversight by the Agency; and

(c)the Member State competent authority has come to the conclusion that:

(1)the organisation certified or subject to oversight by the Agency to which the occurrence relates has not been informed of the occurrence; or

(2)the occurrence has not been properly addressed or has been left unattended by the organisation certified or subject to oversight by the Agency. Such occurrence data should be reported in a format compatible with the European Coordination Centre for Accident and Incident Reporting Systems (ECCAIRS) and should provide all relevant information for its assessment and analysis, including necessary additional files in the form of attachments.