145.A.85 Changes to the organisation

APPLICATION TIME FRAMES

(a)The application for a change to an organisation certificate should be submitted at least 30 working days before the date of the intended changes.

(b)In the case of a planned change of a nominated person, the organisation should inform the competent authority at least 20 working days before the date of the proposed change.

(c)Unforeseen changes should be notified at the earliest opportunity, in order to enable the competent authority to determine whether there is continued compliance with the applicable requirements, and to amend, if necessary, the organisation certificate and the related terms of approval.

MANAGEMENT OF CHANGES The organisation should manage changes to the organisation in accordance with point (e) of AMC1 145.A.200(a)(3). For changes requiring prior approval, it should conduct a risk assessment and provide it to the competent authority upon request.

CHANGES REQUIRING OR NOT REQUIRING PRIOR APPROVAL Point 145.A.85 is structured as follows: Point (a) introduces an obligation of prior approval (by the competent authority) for specific cases listed under (1) to (5); Point (b) address all instances (including (a)) where this Annex (Part-145) explicitly requires an approval by the competent authority (e.g. procedure for use of alternative tooling or equipment, ref. 145.A.40(a)(i)). Changes relevant to these instances should be considered as changes requiring a prior approval (see list in GM1 145.A.85(b)), unless otherwise specified by this Annex (Part-145). Point (b) also indicates how all changes requiring prior approval should be handled; Point (c) introduces the possibility for the organisation to agree with the competent authority that certain changes to the organisation (other than those covered by (a) or (b)) can be implemented without prior approval depending on the compliance and safety performance of the organisation, and in particular, on its capability to apply change management principles.

CHANGE OF THE NAME OF THE ORGANISATION A change of the name requires the organisation to submit an application as a matter of urgency for a re-issue of their certificate. If this is the only change to report, the application can be accompanied by a copy of the documentation that was previously submitted to the competent authority under the previous name, as a means of demonstrating that the organisation complies with the applicable requirements.

CHANGE OF A NOMINATED PERSON In accordance with point 145.A.85(a)(2), a change of a nominated person (ref. 145.A.30) requires a prior approval. In case of a unplanned/unanticipated change, a deputy (such as the deputy referred to in 145.A.30(b)) may ensure business continuity during the approval process of the new nominated person.

CHANGES REQUIRING PRIOR APPROVAL (OTHER THAN THOSE COVERED BY POINT 145.A.85(A)) The following are examples of changes that require prior approval by the competent authority (other than those covered by point 145.A.85(a)), as specified in Part-145:

(a)changes to the AltMoC [145.A.120(b)];

(b)changes to the MOE procedure for the use of alternative tooling or equipment [145.A.40(a)(i)];

(c)changes to the MOE procedure allowing a B-rated organisation to carry out maintenance on an installed engine during ‘base’ and ‘line’ maintenance [Appendix II, point (f)];

(d)changes to the MOE procedure allowing a C-rated organisation to carry out maintenance on an installed component (other than a complete engine/APU) during ‘base’ and ‘line’ maintenance or at an engine/APU maintenance facility [Appendix II, point (g)];

(e)changes to the procedures to establish and control the competency of personnel [145.A.30(e)];

(f)changes to the system for reporting to the competent authority on the safety performance and regulatory compliance of the organisation (in the case of an extension of the oversight planning cycle beyond 36 months) [145.B.305(d)].