REPORTING OF ACCIDENTS AND INCIDENTS THAT INVOLVE DANGEROUS GOODS
(a)Accidents or incidents involving dangerous goods, the discovery of undeclared or misdeclared dangerous goods, as well as the finding of dangerous goods carried by passengers or crew members, or in their baggage, when not in accordance with Part 8 of the Technical Instructions, should be reported. The reporting of undeclared and misdeclared dangerous goods found in cargo also applies to items of the operators’ stores that are classified as dangerous goods.
(b)The first report should be dispatched within 72 hours of the event. It may be sent by any means, including email, telephone or fax. The report should include the details that are known at that time. If necessary, a subsequent report should be sent as soon as possible giving all the details that were not known at the time the first report was sent. If a report has been made verbally, written confirmation should be sent as soon as possible.
(c)The first and any subsequent report should be as precise as possible and should contain the following data, where relevant:
(1)date of the incident or accident or the finding of undeclared or misdeclared dangerous goods;
(2)location and flight date;
(3)description of the goods and the reference number of the air waybill, pouch, baggage tag, ticket, etc.;
(4)proper shipping name (including the technical name, if appropriate) and UN/ID number, when known;
(5)class or division and any subsidiary risk;
(6)type of packaging, and the packaging specification marking on it;
(7)quantity;
(8)name and address of the shipper, passenger, etc.;
(9)any other relevant details;
(10)suspected cause of the incident or accident;
(11)action taken;
(12)any other reporting action taken; and
(13)name, title, address and telephone number of the person that makes the report.
(d)Copies of relevant documents and any photographs taken should be attached to the report.
(e)A dangerous goods accident or incident may also constitute an accident, a serious incident or an incident with the VCA. The criteria for reporting both types of occurrences should be met.
(f)The following dangerous goods reporting form should be used, but other forms, including electronic transfer of data, may be used provided that at least the minimum information of this AMC is supplied:
| DANGEROUS GOODS OCCURRENCE REPORT | DGOR No: |
|---|
| 1. Operator: | 2. Date of occurrence: | 3. Local time of occurrence: |
| 4. Flight date: | 5. Flight ID number: |
| 6. Departure aerodrome (vertiport): | 7. Destination aerodrome (vertiport): |
| 8. VCA type: | 9. VCA registration: |
| 10. Location of occurrence: | 11. Origin of the goods: |
| 12. Description of the occurrence, including details of injury, damage, etc.
(if necessary, continue on the reverse of this form): |
| 13. Proper shipping name (including the technical name): | 14. UN/ID No (when known): |
| 15.Class/division (when known): | 16. Subsidiary risk(s): | 17. Packing group: | 18. Category (Class 7 only): |
| 19. Type of packaging: | 20. Packaging specification marking: | 21. No of packages: | 22. Quantity (or transport index, if applicable): |
| 23. Reference No of airway bill: |
| 24. Reference No of courier pouch, baggage tag, or transport document: |
| 25. Name and address of shipper, agent, passenger, etc.: |
| 26. Other relevant information (including suspected cause, any action taken): |
| 27. Name and title of the person that makes the report: | 28. Telephone No: |
| 29. Company: | 30. Reporter(s) ref.: |
| 31. Address: | 32. Signature: |
| 33. Date: |
| Description of the occurrence (continuation) |
Notes for the completion of the form:
1.A dangerous goods accident is as defined in Annex I. For this purpose, serious injury is as defined in Regulation (EU) No 996/2010.
2.This form should also be used to report any occasion when undeclared or misdeclared dangerous goods are discovered in cargo, mail or unaccompanied baggage, or when accompanied baggage contains dangerous goods which passengers or crew are not permitted to take on the VCA.
3.The initial report should be dispatched unless exceptional circumstances prevent this. This occurrence report form, duly completed, should be sent as soon as possible, even if all the information is not available.
4.Copies of all relevant documents and any photographs taken should be attached to this report.
5.Any further information, or any information not included in the initial report, should be sent as soon as possible to the authorities specified in point IAM.GEN.VCA.200(f).
6.Provided it is safe to do so, all dangerous goods, packaging, documents, etc., relating to the occurrence should be retained until after the initial report has been sent to the authorities specified in IAM.GEN.VCA.200(f), and they have indicated whether or not these should continue to be retained.