ADR.OR.D.035 Record keeping

ANNEX III — Organisation Requirements (Part-ADR.OR) · Regulation (EU) No 139/2014 · EAR revision 13 Mar 2026

IRImplementing rule

ADR.OR.D.035Record keeping

(a)The aerodrome operator shall establish an adequate system of record keeping, covering all its activities undertaken under Regulation (EC) No 216/2008 and its Implementing Rules.

(b)The format of the records shall be specified in the aerodrome manual.

(c)Records shall be stored in a manner that ensures protection from damage, alteration and theft.

(d)Records shall be kept for a minimum of five years, except that the below records shall be kept as follows:

(1)the aerodrome certification basis, the alternative means of compliance in use and the current aerodrome or aerodrome operator certificate(s), for the lifespan of the certificate;

(2)arrangements with other organisations, for as long as such arrangements are in effect;

(3)manuals of aerodrome equipment or systems employed at the aerodrome, for as long as they are used at the aerodrome;

(4)safety assessment reports for the lifetime of the system/procedure/activity;

(5)personnel training, qualifications, and medical records as well as their proficiency checks, as appropriate, for at least four years after the end of their employment, or until the area of their employment has been audited by the Competent Authority; and

(6)the current version of the hazard register;

(7)driving authorisations and, if appropriate, language proficiency certificates, for at least four years after the end of a person’s employment, or the revocation or cancelation of a driving authorisation, or until this area of activity has been audited by the competent authority;

(8)vehicle authorisations and aerodrome operator’s vehicle maintenance records, for at least four years after a vehicle is removed from operations, or until this area has been audited by the competent authority.

(e)All records shall be subject to applicable data protection law.

IR · ADR.OR.D.035 — Regulation (EU) No 139/2014 · Delegated Regulation (EU) 2020/2148 · Aerodromes Easy Access Rules · EAR revision 13 Mar 2026

AMCAcceptable means of compliance

AMC1 ADR.OR.D.035Record keeping

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DOCUMENTATION TO BE RETAINED

(a)The system employed by the aerodrome operator for record keeping should provide for adequate procedures, storage facilities, and reliable traceability, retrievability and accessibility of the records related to the activities of the aerodrome operator that are subject to the Basic Regulation and its Implementing Rules, throughout the required retention period.

(b)Records should be kept in paper form, or in electronic format, or a combination of both. Records stored on microfilm or optical disc format are also acceptable. The records should remain legible throughout the required retention period. The retention period starts when the record has been created or last amended.

(c)Paper systems should use robust material which can withstand normal handling and filing. Computer systems should have at least one backup system which should be updated within 24 hours of any new entry. Computer systems should include safeguards against the ability of unauthorised personnel to alter the data.

(d)All computer hardware used to ensure data backup should be stored in a different location from that containing the working data, and in an environment that ensures they remain in good condition. When hardware or software changes take place, special care should be taken that all necessary data continues to be accessible, at least, through the full retention period. In the absence of any indication, all records should be kept for a minimum period of five years.

AMC · AMC1 ADR.OR.D.035 — Regulation (EU) No 139/2014 · ED Decision 2014/012/R · Aerodromes Easy Access Rules · EAR revision 13 Mar 2026

AMCAcceptable means of compliance

AMC2 ADR.OR.D.035Record keeping

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RECORDING OF AIRCRAFT MOVEMENTS

(a)The aerodrome operator should employ a system to be used for recording the aircraft movements at the aerodrome.

(b)Such a system should allow the aerodrome operator to record:

(1)the number of movements of each aircraft type using the aerodrome;

(2)the type of each aircraft movement (commercial air transportation, cargo, etc.);

(3)the date of each movement; and

(4)the number of passengers.

(c)The system used should also satisfy the provisions of AMC1 ADR.OR.D.035.

AMC · AMC2 ADR.OR.D.035 — Regulation (EU) No 139/2014 · ED Decision 2014/012/R · Aerodromes Easy Access Rules · EAR revision 13 Mar 2026

GMGuidance material

GM1 ADR.OR.D.035(b)Record keeping

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RECORDS Microfilming or optical storage of records may be carried out at any time. The records should be as legible as the original record, and remain so for the required retention period.

GM · GM1 ADR.OR.D.035(b) — Regulation (EU) No 139/2014 · ED Decision 2014/012/R · Aerodromes Easy Access Rules · EAR revision 13 Mar 2026

All rules in SUBPART D — MANAGEMENT — AERODROME OPERATORS (ADR.OR.D)

Consolidated from the EASA Easy Access Rules (revision 13 Mar 2026, extracted 17 Aug 2026) for convenience. Not the official publication — verify against the Official Journal of the European Union and the EASA publications before operational use.

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