ADR.OR.D.030 Safety reporting system

SAFETY-REPORTING SYSTEM

(a)Safety-reporting system — General

(1)An effective safety-reporting system should, apart from aerodrome operator’s personnel, include aircraft operators, ground handling service providers, organisations responsible for the provision of AMS, air navigation service providers, and any other organisation operating on the aerodrome or providing services at the aerodrome, as well as organisations contracted in accordance with point ADR.OR.D.010.

(2)The safety-reporting system should include voluntary reporting possibilities intended for safety hazards identified by the reporter, and that may have potential safety consequences.

(3)The aerodrome operator should provide sufficient means for reporting, including forms that may be used for this purpose.

(4)The safety-reporting system should include an acknowledgement to the reporter for the submission of the report.

(5)The reporting process should be as simple as possible, and well documented, including details as to what, how, where, whom, and when to report.

(6)Regardless of the source or method of submission, once the information is received, it should be stored in a manner suitable for easy retrieval and analysis.

(7)Access to the submitted reports should be restricted to persons responsible for storing and analysing them.

(8)Protection of the identity of the reporter should be ensured, and the procedures established by the aerodrome operator to gather additional information for analyses, or investigations should respect this principle.

(9)The safety-reporting system should include a feedback system to the reporting person, on the outcome of the occurrence analysis.

REPORTING OF ANY RELEVANT ACCIDENT, SERIOUS INCIDENT, AND OTHER OCCURRENCE UNDER THE SAFETY-REPORTING SYSTEM OF THE AERODROME OPERATOR

(a)The aerodrome operator should identify a list of occurrences to be reported to itself by the personnel of the organisations referred in point (a)(1) of AMC1 ADR.OR.D.030. The list should include, as a minimum, occurrences relevant to the aerodrome safety:

(1)mandatory occurrences reported in accordance with Regulation (EU) 2018/1139 and Regulation (EU) No 376/2014;

(2)occurrences not captured by the mandatory reporting system of Regulation (EU) No 376/2014;

(3)other safety-related information which is perceived by the reporter as an actual or potential hazard to aviation safety.

(b)Wildlife hazard reporting

(1)The aerodrome operator should ensure that its safety-reporting system specifically addresses the requirement for all third parties (aircraft operators, aircraft mechanics, air traffic controllers, and other air traffic services personnel, etc.) and all aerodrome personnel, to report to the aerodrome operator wildlife strikes, and relevant identified hazards.

(2)The reporting of such third parties should be done irrespectively of any other requirements, laid down in Regulation (EU) 2018/1139, Regulation (EU) No 376/2014, the delegated and implementing acts adopted on the basis of those Regulations, as well as in Regulation (EU) No 996/2010, according to which they have to report to the competent authority of the aerodrome, the relevant safety investigation authority or the state of registry of the aircraft involved.

NEED FOR SAFETY REPORTING

(a)The overall purpose of the safety reporting system is to use reported information to improve the level of safety performance of the aerodrome, and not to attribute blame.

(b)The objectives of the safety reporting system should be:

(1)to enable an assessment to be made of the safety implications of each relevant occurrence, serious incident and accident, including previous similar events, so that any necessary action can be initiated; and

(2)to ensure that knowledge of relevant occurrences, serious incidents and accidents is disseminated, so that other persons and organisations may learn from them.