Article 11 Processing of requests and decisions

1.Requests for information contained in the European Central Repository shall be submitted using forms approved by the point of contact. Those forms shall contain at least the items set out in Annex III.

2.A point of contact which receives a request shall verify that:

(a)the request is made by an interested party;

(b)it is competent to deal with that request. Where the point of contact determines that another Member State or the Commission is competent to deal with the request, it shall transfer it to that Member State or to the Commission, as appropriate.

3.A point of contact which receives a request shall evaluate on a case-by-case basis whether the request is justified and practicable. A point of contact may supply information to interested parties on paper or by using secure electronic means of communication.

4.Where the request is accepted, the point of contact shall determine the amount and the level of information to be supplied. Without prejudice to Articles 15 and 16, the information shall be limited to what is strictly required for the purpose of the request. Information unrelated to the interested party’s own equipment, operations or field of activity shall be supplied only in aggregated or anonymised form. Information in non-aggregated form may be provided to the interested party if it provides a detailed written justification. That information shall be used in accordance with Articles 15 and 16.

5.The point of contact shall supply interested parties listed in point (b) of Annex II only with information relating to the interested party’s own equipment, operations or field of activity.

6.A point of contact receiving a request from an interested party listed in point (a) of Annex II may take a general decision to supply information on a regular basis to that interested party, provided that:

(a)the information requested is related to the interested party’s own equipment, operations or field of activity;

(b)the general decision does not grant access to the entire content of the database;

(c)the general decision relates only to anonymised information.

7.The interested party shall use the information received pursuant to this Article subject to the following conditions:

(a)the interested party shall use the information only for the purpose specified in the request form, which should be compatible with the objective of this Regulation as stated in Article 1; and

(b)the interested party shall not disclose the information received without the written consent of the information provider and shall take the necessary measures to ensure appropriate confidentiality of the information received.

8.The decision to disseminate information pursuant to this Article shall be limited to what is strictly required for the purpose of its user.