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5.8Is my report confidential?

Guidance Material — Regulation (EU) No 376/2014 and its implementing rules · Regulation (EU) No 376/2014 · EAR revision 27 Sep 2023

IRImplementing rule

5.8Is my report confidential?

5.8 Is my report confidential?

Key principle Member States are not allowed to record personal details in their database. Furthermore, they are required to take the necessary measures to ensure the appropriate confidentiality of occurrences they collect and to comply with rules on the processing of personal data.

Regulation 376/2014 prohibits the recording of personal details (e.g. name of the reporter or anyone else mentioned in the report, addresses of natural persons) in the Member State database (Article 16(1), (2) and (3) and Recital 35). In addition, there are requirements applicable to the Member States on the confidentiality of information and processing of personnel data. Finally, Recital 33 highlights the need for national rules on freedom of information to take into account the necessary confidentiality of information.

IR — Regulation (EU) No 376/2014 · GM to Reg. (EU) No 376/2014 and its IRs · Occurrence Reporting Easy Access Rules · EAR revision 27 Sep 2023

All rules in SECTION 5 — PRIVATE PILOTS

Consolidated from the EASA Easy Access Rules (revision 27 Sep 2023, extracted 17 Aug 2026) for convenience. Not the official publication — verify against the Official Journal of the European Union and the EASA publications before operational use.

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