21L.B.13 Information to the Agency

EXCHANGE OF SAFETY-SIGNIFICANT INFORMATION WITH THE AGENCY Each competent authority should appoint a coordinator to act as the point of contact for the exchange of safety-significant information between the competent authority and EASA.

MEANING OF SAFETY-SIGNIFICANT INFORMATION THAT STEMS FROM OCCURRENCE REPORTS Safety-significant information that stems from occurrence reports means:

(a)a conclusive safety analysis which summarises individual occurrence data and provides an in-depth analysis of a safety issue, and which may be relevant for EASA’s safety action planning; and

(b)individual sets or pieces of occurrence data for cases for which EASA is the competent authority and which fulfils the reporting criteria of GM3 21L.B.13(b).

RECOMMENDED CONTENT FOR CONCLUSIVE SAFETY ANALYSES A conclusive safety analysis should contain the following:

(a)a detailed description of the safety issue, including the scenario in which the safety issue occurs; and

(b)an indication of the stakeholders that are affected by the safety issue, including types of operations and organisations; and, as appropriate:

(c)a risk assessment establishing the severity and probability of all the possible consequences of the safety issue;

(d)information about the existing safety barriers that the aviation system has in place to prevent the likely consequences of the safety issue from occurring;

(e)any mitigating action that is already in place or developed to deal with the safety issue;

(f)recommendations for future actions to control the risk; and

(g)any other element the competent authority considers essential for EASA to properly assess the safety issue.

OCCURRENCES FOR WHICH THE AGENCY IS THE COMPETENT AUTHORITY Occurrences that are related to natural or legal persons, organisations or products, which are certified or overseen by EASA, should be notified to EASA if:

(a)the occurrence is defined as a reportable occurrence in accordance with the applicable regulations;

(b)the natural or legal person or organisation responsible for addressing the occurrence is certified or overseen by EASA; and

(c)the competent authority of the Member State has come to the conclusion that:

(1)the natural or legal person or organisation certified or overseen by EASA to which the occurrence relates was not informed of the occurrence; or

(2)the occurrence has not been properly addressed or has been left unattended by the natural or legal person or organisation certified or overseen by EASA. Such occurrence data should be reported in a format compatible with the European Co-ordination Centre for Accident and Incident Reporting Systems (ECCAIRS) and should provide all relevant information for its assessment and analysis, including necessary additional files in the form of attachments.