ARGH.MGM.215 Record-keeping

Commission Implementing Regulation (EU) 2025/23 · Regulations (EU) 2025/23 and 2025/24 · EAR revision 5 Nov 2025

IRImplementing rule

ARGH.MGM.215Record-keeping

(a)The competent authority shall establish a system of record-keeping that ensures adequate storage, accessibility and reliable traceability of:

(1)the management system’s documented policies and procedures;

(2)training, qualification and authorisation of the competent authority’s personnel;

(3)if applicable, the allocation of tasks to qualified entities, covering the elements required by point ARGH.MGM.205 as well as the details of tasks allocated;

(4)declaration process and continuing oversight of organisations responsible for the provision of ground handling services;

(5)the evaluation and notification to the Agency of AltMoC proposed by organisations responsible for the provision of ground handling services and the assessment of AltMoC used by the competent authority itself;

(6)findings, corrective actions and date of action closure, and observations;

(7)enforcement measures taken;

(8)safety information and follow-up measures;

(9)the use of flexibility provisions laid down in Article 71 of Regulation (EU) 2018/1139.

(b)The competent authority shall maintain an up-to-date list of all the declarations it has received.

(c)The records referred to in points (a) and (b) shall be kept for a minimum period of 5 years, subject to applicable Union data protection law.

IR · ARGH.MGM.215 — Regulations (EU) 2025/23 and 2025/24 · Regulation (EU) 2025/23 · Ground Handling Easy Access Rules · EAR revision 5 Nov 2025

AMCAcceptable means of compliance

AMC1 ARGH.MGM.215(a)Record-keeping

Show the text

GENERAL

(a)The record-keeping system should ensure that all records are accessible whenever needed within a reasonable time. These records should be organised in a way that ensures traceability and retrievability throughout the required retention period.

(b)Records should be kept in paper form or in electronic format, or in a combination of both. Records stored on microfilm or an optical disc are also acceptable. The records should remain legible and accessible throughout the required retention period. The retention period runs from when the record was created or when it was most recently amended.

(c)Paper systems should use robust material, which can withstand normal handling and filing. Computer systems should have at least one backup system, which should be updated within 24 hours of any new entry. Computer systems should include safeguards against the unauthorised alteration of data.

(d)All computer hardware used to store backup data should be kept in a different location from that containing the working data and in an environment that ensures that the data remains in good condition. When hardware or software changes take place, special care should be taken to ensure that all necessary data continues to be accessible, at least throughout the period specified in point ARGH.MGM.215.

AMC · AMC1 ARGH.MGM.215(a) — Regulations (EU) 2025/23 and 2025/24 · ED Decision 2025/006/R · Ground Handling Easy Access Rules · EAR revision 5 Nov 2025

AMCAcceptable means of compliance

AMC1 ARGH.MGM.215(a)(1);(2);(3) Record-keeping

Show the text

RECORDS RELATED TO THE COMPETENT AUTHORITY’S MANAGEMENT SYSTEM Records related to the competent authority’s management system should include, as a minimum and as applicable:

(a)the documented policies and procedures;

(b)the personal files of personnel of the competent authority, with supporting documents related to training and qualifications;

(c)the results of the competent authority’s internal compliance monitoring and safety risk management processes, including audit findings and corrective actions; and

(d)if applicable, the contract(s) established with qualified entities performing oversight tasks on behalf of the competent authority.

AMC · AMC1 ARGH.MGM.215(a)(1) — Regulations (EU) 2025/23 and 2025/24 · ED Decision 2025/006/R · Ground Handling Easy Access Rules · EAR revision 5 Nov 2025

AMCAcceptable means of compliance

AMC1 ARGH.MGM.215(a)(4)Record-keeping

Show the text

RECORDS RELATED TO GH ORGANISATIONS Records related to a GH organisation should include:

(a)declarations received or changes thereto;

(b)a copy of the continuing oversight programme listing the dates when audits are due and when such audits have been carried out;

(c)continuing oversight records, including records from all audits and inspections;

(d)copies of all relevant correspondence;

(e)details of any exemptions.

AMC · AMC1 ARGH.MGM.215(a)(4) — Regulations (EU) 2025/23 and 2025/24 · ED Decision 2025/006/R · Ground Handling Easy Access Rules · EAR revision 5 Nov 2025

All rules in ANNEX — AUTHORITY REQUIREMENTS – GROUND HANDLING (PART-ARGH)

Consolidated from the EASA Easy Access Rules (revision 5 Nov 2025, extracted 17 Aug 2026) for convenience. Not the official publication — verify against the Official Journal of the European Union and the EASA publications before operational use.

Ask Metis about ARGH.MGM.215 →

Metis opens with Avioverse in October 2026 · request early access.