ARGH.GEN.125 Information to be provided to the Agency

EXCHANGE OF SAFETY-SIGNIFICANT INFORMATION WITH THE AGENCY Each competent authority should appoint a coordinator to act as the contact point or focal point for the exchange of safety-significant information between the competent authority and the Agency. This function may be assigned within the competent authority to a person or a group of persons already performing such tasks in other aviation domains.

MEANING OF ‘SAFETY-SIGNIFICANT INFORMATION STEMMING FROM OCCURRENCE REPORTS’ ‘Safety-significant information stemming from occurrence reports’ means a safety analysis summarising individual occurrence data and providing an in-depth analysis of a safety issue, which may be relevant to the Agency’s safety-related action planning. More information can be found in the Guidance Material to Regulation (EU) No 376/2014, specifically Section 4 ‘Competent authorities’ and in particular Section 4.3 ‘How is the information shared among the competent authorities?’.

RECOMMENDED CONTENT FOR CONCLUSIVE SAFETY ANALYSES A conclusive safety analysis contains the following elements:

(a)a detailed description of the safety issue, including the scenarios in which the safety issue may occur;

(b)an indication of the stakeholders affected by the safety issue, including types of operations and organisations; and, as appropriate:

(c)a safety risk assessment establishing the severity and probability of all the possible consequences of the safety issue;

(d)information about the safety measures that the aviation system has in place to prevent the likely consequences of the safety issue from occurring or to reduce those consequences;

(e)any mitigating actions already in place or developed to address the safety issue;

(f)recommendations for future actions to control the risk; and

(g)any other element that the competent authority considers essential for the Agency to properly assess the safety issue.