ATM/ANS.AR.C.030 Approval of change management procedures for functional systems

PROCEDURES The competent authority should include in the scope of the review the system engineering activities related to the demonstration of compliance of ATM/ANS equipment subject to SoC as per Article 6 of Regulation (EU) 2023/1768 and integration of all ATM/ANS equipment as prescribed in accordance with ATM/ANS.OR.A.045(g), (h), (i), and (j) before granting the approval of such procedures, modifications and deviations.

GENERAL The review by the competent authority is focused on the change management procedures and not on the project management part of these procedures that are not required by the regulations, even though they may be useful for the smooth execution of the project dealing with the change. Consequently, not all parts of a procedure may be approved by the competent authority. The approved parts should be identified in the record (see AMC1 ATM/ANS.AR.B.015(a)(8)) and communicated to the service provider.

MEANS AND METHOD OF SUBMITTING PROCEDURES The competent authority should agree with the service provider on the means and method of submitting the procedures, modifications and deviations referred to in ATM/ANS.AR.C.030(a). Until an agreement is reached, the competent authority will prescribe the means and method of submission.

APPROVAL OF PROCEDURES

(a)When approving the change management procedures for functional systems as per ATM/ANS.OR.B.010, the competent authority should perform the following:

(1)check that the procedures used by a service provider to manage changes cover the life cycle of a change as defined in ATM/ANS.OR.C.005(a)(1) or ATS.OR.205(a)(1);

(2)use the compliance matrix provided by the service provider (referred to in AMC1 ATM/ANS.OR.B.010(a)), when reviewing the content of the procedures, modifications and/or deviations referred to in ATM/ANS.AR.C.030(a); as part of the oversight activity, the competent authority should check that the compliance matrix covers all the aforementioned requirements.

(3)check that the procedures make mandatory provisions that require actions to be undertaken and all required evidence to be produced to comply with requirements laid down in ATM/ANS.OR.A.045, ATM/ANS.OR.C.005, ATS.OR.205 and ATS.OR.210;

(4)check that the procedures identify the roles and responsibilities of the service provider in the change management processes;

(5)check that the procedures state that it is not allowed to use new, modified or deviating change management procedures until approval is granted; and

(6)check that the procedures state that any change selected for review must not enter into operational service before the approval is granted.

(b)The competent authority should provide a response to the service provider’s notification of change referred to in ATM/ANS.OR.A.045(a) without undue delay.

DEVIATIONS Some changes might stem from the need to implement immediate action and, therefore, their implementation cannot be delayed until they receive approval or communication that the change is not being reviewed from the competent authority such as changes due to urgent unforeseen circumstances that would, if uncorrected, lead to an immediate unsafe condition, presence of volcanic ash, etc. The competent authority may consider this type of changes as part of the approval of change management procedures for functional systems.