ATM/ANS.OR.B.030 Record-keeping

GENERAL

(a)The record-keeping system should ensure that all the records required in ATM/ANS.OR.B.030(a) are accessible whenever needed. These records should be organised in a way that ensures traceability and retrieval throughout the retention period.

(b)Records should be kept in paper form or in electronic format or a combination of both. Records stored on microfilm or optical disc format are also acceptable. The records should remain legible throughout the required retention period. The retention period starts when a record has been created or last amended.

(c)Paper systems should use robust material which can withstand normal handling and filing.

(d)Computer systems should have at least one backup system which should be updated within 24 hours of any new entry. Computer systems should include safeguards against the probability of unauthorised personnel altering the data.

(e)All computer hardware used to ensure data backup should be stored in a different location from that containing the working data and in an environment that ensures they remain in good condition. When hardware or software changes take place, special care should be taken that all necessary data continues to be accessible at least through the full retention period.

GENERAL The record-keeping provision is intended to address the management system records rather than operational data which is covered by other record-keeping applicable requirements.

RETENTION PERIOD The records should be kept for a minimum period of at least 5 years unless otherwise specified by the competent authority.