ATCO.AR.E.010 Changes to the training organisations

GENERAL

(a)The competent authority should be informed of any changes to personnel specified in Annex III (Part ATCO.OR) that may affect the certificate or the training approval attached to it.

(b)A simple management system documentation system status sheet should be maintained, which contains information on when an amendment was received by the competent authority and when it was approved.

(c)The competent authority should receive from the organisation each management system documentation amendment, including amendments that do not require prior approval by the competent authority.

(1)Where the amendment requires the competent authority’s approval, the competent authority, when satisfied, should approve in writing.

(2)Where the amendment does not require prior approval, the competent authority should acknowledge receipt of the notification in writing within 10 working days from receipt.

CHANGES REQUIRING PRIOR APPROVAL

(a)Upon receipt of an application for a proposed change that requires prior approval, the competent authority should, in due time:

(1)assess the proposed change in relation to the training organisation’s certificate or the training approval attached or the management system of it, and the applicable requirements of Part ATCO.OR, as well as any other applicable requirements; and

(2)assess the actions proposed by the training organisation in order to show compliance; [applicable until 3 August 2024 - ED Decision 2015/010/R]

(a)Upon receipt of an application for a proposed change that requires prior approval, the competent authority should, in due time:

(1)assess the proposed change in relation to the training organisation’s certificate or the training approval attached or the management system of it, and the applicable requirements of Part ATCO.OR, as well as any other applicable requirements;

(2)assess the actions proposed by the training organisation in order to show compliance; and

(3)notify the training organisation of its approval/rejection without delay. [applicable from 4 August 2024 - ED Decision 2023/011/R]

(b)The competent authority should, in due time, verify the compliance of the training organisation and, depending on the change, examine the need for prescribing any condition for the operation of it during the change.

(c)For changes requiring prior approval, the competent authority may conduct an audit of the organisation in order to verify the training organisation’s compliance with the applicable requirements.

(d)When notifying the training organisation in accordance with AMC1 ATCO.AR.E.010(c)(1), the competent authority should also inform the organisation of the right of appeal, as exists under the applicable national legislation. [applicable until 3 August 2024 - ED Decision 2015/010/R]

(d)When notifying the training organisation, the competent authority should also inform the organisation of the right to appeal, as provided for under the applicable national legislation. [applicable from 4 August 2024 - ED Decision 2023/011/R]

CHANGE OF NAME OF THE TRAINING ORGANISATION

(a)Upon receipt of the application and the relevant parts of the organisation’s documentation as required by Annex III (Part ATCO.OR), the competent authority should reissue the certificate.

(b)A name change alone does not require the competent authority to audit the organisation unless there is evidence that other aspects of the organisation have changed.

ADEQUATE ACTION Adequate action by the competent authority may include suspension, limitation or revocation of the training organisation’s certificate.