ORA.GEN.130 Changes to organisations

APPLICATION TIME FRAMES

(a)The application for the amendment of an organisation certificate should be submitted at least 30 days before the date of the intended changes.

(b)In the case of a planned change of a nominated person, the organisation should inform the competent authority at least 10 days before the date of the proposed change.

(c)Unforeseen changes should be notified at the earliest opportunity, in order to enable the competent authority to determine continued compliance with the applicable requirements and to amend, if necessary, the organisation certificate and related terms of approval.

GENERAL

(a)Typical examples of changes requiring prior approval which may affect the certificate or the terms of approval are listed below:

(1)the name of the organisation;

(2)the organisation’s principal place of business;

(3)the organisation’s scope of activities;

(4)additional locations of the organisation;

(5)the accountable manager;

(6)any of the persons referred to in ORA.GEN.210(a) and (b);

(7)the organisation’s documentation as required by this Part, safety policy and procedures;

(8)the facilities.

(b)Prior approval by the competent authority is required for any changes to the organisation’s procedure describing how changes not requiring prior approval will be managed and notified to the competent authority.

(c)Changes requiring prior approval may only be implemented upon receipt of formal approval by the competent authority.

CHANGE OF NAME OF THE ORGANISATION A change of name requires the organisation to submit a new application as a matter of urgency. Where this is the only change to report, the new application can be accompanied by a copy of the documentation previously submitted to the competent authority under the previous name, as a means of demonstrating how the organisation complies with the applicable requirements.

GENERAL Typical examples of changes not requiring prior approval are to the following items:

(a)medical equipment (e.g. electrocardiograph (ECG), ophthalmoscope);

(b)flight simulation training device (FSTD) operator’s technical personnel;

(c)change in schedule of preventive maintenance; and

(d)list of instructors. It is recommended that all information on changes not requiring prior approval be included as annexes to the approved training organisation (ATO)’s, FSTD operator’s, as well as aeromedical centre’s documentation