DTO.GEN.270 Annual internal review and annual activity report

ANNUAL INTERNAL REVIEW The annual internal review should consist of a comprehensive assessment of whether the DTO effectively carries out the tasks and responsibilities pursuant to point DTO.GEN.210. Specific emphasis should be given to the following:

(a)availability of sufficient resources;

(b)conduct of training in accordance with the requirements of Part-FCL and Part-DTO, with the DTO training programme(s) and with the DTO’s safety policy;

(c)random checks of training records and course completion certificates issued by the DTO;

(d)assessment of the training programme(s) for its (their) adequacy and currency;

(e)training aircraft including their documents and maintenance records;

(f)aerodromes and operating sites, including associated facilities;

(g)evaluation of both adequacy and effectiveness of the follow-up, corrective and, as applicable, remedial action taken after non-compliances that have been detected internally or that have been subject to findings as per point DTO.GEN.150;

(h)assessment of the safety policy including its means and methods as defined in AMC1 DTO.GEN.210(a)(1)(ii) for its adequacy and currency;

(i)assessment of the effectiveness of the implementation of the mitigation measures, as foreseen in the DTO’s safety policy.

ANNUAL ACTIVITY REPORT

(a)With regard to the past calendar year, the annual activity report should contain at least lists of:

(1)all training courses and refresher trainings actually provided;

(2)names of all flight, synthetic flight and theoretical knowledge instructors involved in the provision of training, including, in the case of DTOs for aeroplanes, helicopters and sailplanes, information on the aerodromes and operating sites of the DTO where it has mainly been providing training;

(3)number of students per training course;

(4)all training aircraft and FSTDs used, including registration marks and FSTD qualification letter codes (as applicable), including, with regard to each aircraft, information on:

(i)the training courses for which the aircraft has been used; and

(ii)the aerodromes of the DTO where the aircraft has been mainly used;

(5)all occurrences, accidents and incidents that occurred during the training courses; and

(6)any other information that is deemed relevant by the DTO.

SUBMISSION OF ANNUAL INTERNAL REVIEW AND ANNUAL ACTIVITY REPORT TO THE COMPETENT AUTHORITY The annual internal review and the annual activity report for each past calendar year should be submitted to the competent authority within a time frame agreed between the DTO and the competent authority.

SUBMISSION OF ANNUAL INTERNAL REVIEW AND ANNUAL ACTIVITY REPORT TO THE COMPETENT AUTHORITY It is recommended that the competent authority and the DTO agree on the regular time frames; for example, to agree that the annual internal review and annual activity report for the past calendar year should be submitted during the first quarter of each year.