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ARA.GEN.360 Change of competent authority

ANNEX VI (Part-ARA) · Regulation (EU) No 1178/2011 · EAR revision 25 Nov 2025

IRImplementing rule

ARA.GEN.360Change of competent authority

(a)Upon receiving a licence holder’s request for a change of competent authority as specified in point FCL.015(e) of Annex I (Part-FCL), point BFCL.015(f) of Annex III (Part-BFCL) to Commission Regulation (EU) 2018/395 or point SFCL.015(f) of Annex III (Part-SFCL) to Commission Implementing Regulation (EU) 2018/1976, the receiving competent authority shall, without undue delay, request the competent authority of the licence holder to transfer, without undue delay, all of the following:

(1)a verification of the licence;

(2)copies of the licence holder’s medical records kept by that competent authority in accordance with points ARA.GEN.220 and ARA.MED.150. The medical records shall be transferred in accordance with point MED.A.015 of Annex IV (Part-MED) and shall include a summary of the relevant medical history of the applicant, verified and signed by the medical assessor.

(b)The transferring competent authority shall keep the licence holder’s original licensing and medical records in accordance with points ARA.GEN.220, ARA.FCL.120 and ARA.MED.150.

(c)The receiving competent authority shall, without undue delay, reissue the licence and medical certificate provided that it has received and processed all documents specified in point (a). Upon the reissuance of the licence and medical certificate, the receiving competent authority shall immediately request the licence holder to surrender to it the licence issued by the transferring competent authority and the associated medical certificate.

(d)The receiving competent authority shall immediately notify the transferring competent authority once it has reissued the licence and medical certificate to the licence holder and the licence holder has surrendered the licence and medical certificate pursuant to point (c). Until such a notification is received, the transferring competent authority remains responsible for the licence and the medical certificate originally issued to that licence holder.

(e)When a competent authority receives an medical certificate holder’s request for a change of competent authority, as specified in the requirements referred to in point (a), the procedure specified in points (a) to (d) shall apply.

IR · ARA.GEN.360 — Regulation (EU) No 1178/2011 · Regulation (EU) 2024/2076 · Aircrew Easy Access Rules · EAR revision 25 Nov 2025

AMCAcceptable means of compliance

AMC1 ARA.GEN.360(a)Change of competent authority

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When transferring the summary of the applicant’s relevant medical history and copies of medical records to the receiving competent authority in accordance with point ARA.GEN.360(a), the transferring competent authority should include at least all of the following:

(a)copies of:

(1)the most recent aeromedical report containing the detailed results of the aeromedical examinations and assessments that are required for the class of medical certificate;

(2)the application form, examination form, and medical certificate issued;

(3)the most recent electrocardiogram (ECG), ophthalmological and ear-nose-throat (ENT), including audiometry, examination reports, as applicable for the class of medical certification;

(4)the initial medical examination or the supporting documents for the last medical-file transfer between licensing authorities; where this is not available, a copy of the medical report from the last three aeromedical examinations should be transferred as an alternative;

(5)the mental health assessment, as applicable for the class of medical certificate; and

(6)any other relevant medical documentation; and

(b)the ‘Summary of medical history’ form of AMC1 ARA.GEN.360(a)(2), filled in and signed by the medical assessor.

AMC · AMC1 ARA.GEN.360(a) — Regulation (EU) No 1178/2011 · ED Decision 2020/005/R · Aircrew Easy Access Rules · EAR revision 25 Nov 2025

AMCAcceptable means of compliance

AMC1 ARA.GEN.360(a)(1)Change of competent authority

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LICENCE VERIFICATION FORM In this form, ‘issuing competent authority of the license’ means the ‘transferring competent authority’ of ARA.GEN.360.

LICENCE VERIFICATION FORM It is required that this form is filled in and signed by the issuing competent authority of the licence being transferred.
ITEMDESCRIPTION
1State of licence(s) issueCountry
2Title of licences/certificates (including restriction(s)) and corresponding licences/certificates numbers*e.g. PPL(A) — UN country code.FCL.xxx — no valid ratings or SPL — UN country code.FCL.xxx
3Licence issue date and expiry date (if applicable)Issue PPL(A): xx/xx/xxxx Issue SPL: xx/xx/xxxx
4Full name (Last and first names)LAST NAME 1, LAST NAME 2, etc. First name 1, First name 2, etc.
5Date of birth (dd/mm/yyyy)xx/xx/xxxx
6Address (as on the licence)
7Contact details: email and phone number.e.g. example@example.eu +(country code) xxxxxxxxxx
8NationalityCountry
9Issuing authority (conditions under which the licence was issued, where necessary)Country and authority
10Valid and non-expired ratings/privileges and certificates held (Type/class/instrument/additional ratings and instructor/examiner certificates) Note: indicate all applicable restrictions and extensions.Ratings and certificatesValid until (dd/mm/yyyy)
e.g. TMG (Sailplane)xx/xx/xxxx
e.g. FI (Sailplane) with extensions for TMG and FIxx/xx/xxxx
11Expired ratings and certificates held (Type/class/instrument/additional ratings and instructor/examiner certificates) Note: indicate all applicable restrictions and extensions.Ratings and certificatesValid until (dd/mm/yyyy)
e.g. TMG (Aeroplane)xx/xx/xxxx
12Remarks, i.e. special endorsements relating to limitations, restrictions, or endorsements for privileges (e.g. language proficiency level and validity (English, others))Special endorsements
LanguageLevelValidity (dd/mm/yyyy)
13Details on completion of theoretical-knowledge or flight instruction, theoretical-knowledge examination or skill test in other Member States, if applicable (e.g validity of the ATPL theoretical knowledge)e.g. IR theory valid until xx/xx/xxxx
14Past or pending enforcement actionYes No (If yes, please give details on a separate page.)
I, ____________________________________________ certify that the details entered on this information form are true, complete, and correct. For any comments, please use the space provided below or on the next page, and tick here:
Authority:_______________________________________________________________________________ Contact details:_______________________________ Position:____________________________________ Signature:____________________________ Stamp/seal:__________________ Date:__________________
Comments:

AMC · AMC1 ARA.GEN.360(a)(1) — Regulation (EU) No 1178/2011 · ED Decision 2020/005/R · Aircrew Easy Access Rules · EAR revision 25 Nov 2025

AMCAcceptable means of compliance

AMC1 ARA.GEN.360(a)(2)Change of competent authority

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SUMMARY OF MEDICAL HISTORY — FORM FOR THE TRANSFER OF MEDICAL RECORDS

SUMMARY OF MEDICAL HISTORY — FORM FOR THE TRANSFER OF MEDICAL RECORDS MEDICAL DETAILS IN CONFIDENCE
ItemDescription
1State of licence(s) issueCountry
2Title of licence(s)/certificate(s) and corresponding serial number of licence(s) held (or national medical reference number)e. g. PPL(A) — UN country code.FCL.xxx or SPL — UN country code.FCL.xxx
3Full name (Last and first names)LAST NAME 1, LAST NAME 2, etc. First name 1, First name 2, etc.
4Date of birth (dd/mm/yyyy)xx/xx/xxxx
5Address
6Contact details: email; and phone number.e.g. (a) example@example.eu (b) +(country code) xxxxxxxxxx
7NationalityCountry
8Issuing authorityCountry and authority
9Initial medical certificate:Date of issuexx/xx/xxxx
Date of examinationxx/xx/xxxx
Type of certificate (Joint Aviation Authorities (JAR), Part-Med or national)
Class
10Dates of last three revalidation/renewal examinations (if any)
11Limitations (if any)
12Comments on any relevant aspect of the applicant’s medical history or examination (if applicable, please enclose reports) Please enclose at least the latest examination report and electrocardiogram (ECG). In addition, where applicable for the class of medical certification, please enclose the latest ophthalmological, ear-nose-throat (ENT), and mental health assessment reports.
13Past or pending enforcement actionYes No (If yes, please give details on a separate page.)

If there is insufficient space on this form for any information, please use additional pages.

CERTIFICATION
I, Dr ____________________________, as medical assessor of the (NAA name) ________________________________________________________, certify that the details given above and on any additional pages included are true, complete, and correct.
DateSignatureLicensing authority and stamp/seal

AMC · AMC1 ARA.GEN.360(a)(2) — Regulation (EU) No 1178/2011 · ED Decision 2020/005/R · Aircrew Easy Access Rules · EAR revision 25 Nov 2025

GMGuidance material

GM1 ARA.GEN.360Change of competent authority

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APPLICATION FORM FOR CHANGE OF COMPETENT AUTHORITY In this form, ‘current competent authority’ means the ‘transferring competent authority’ of ARA.GEN.360, and ‘future competent authority’ means the ‘receiving competent authority’ of ARA.GEN.360.

APPLICATION FORM FOR CHANGE OF COMPETENT AUTHORITY
Applicant details:Full name (Last and first names)LAST NAME 1, LAST NAME 2, etc. First name 1, First name 2, etc.
Title of licence(s)/certificate(s) (including restriction(s)) and corresponding licence(s)/certificate(s) number(s)e.g. PPL(A) — UN country code.FCL.xxx e.g. SPL — UN country code.FCL.xxx
Current competent authorityCountry and authority
Future competent authorityCountry and authority
I, ________________________ (last name, first name) hereby apply for a change of competent authority from my current competent authority to the future competent authority. To that end, I consent to a transfer of medical records, including the transfer of medical records and associated exchange of information between the current and future competent authorities. I apply for transfer of all my licences issued in accordance with Regulations (EU) No 1178/2011, (EU) 2018/395, and (EU) 2018/1976 within the different categories.
I will immediately surrender my current licences/certificates and medical certificate to the future competent authority upon receiving the ‘new’ licences/certificates and medical certificate. I understand that the current competent authority remains my competent authority until I have received the new licences/certificates and medical certificate, as applicable, issued by the future competent authority. I hereby declare that I have not submitted any other request to another competent authority than the future competent authority as indicated above. I have fully reviewed the [please insert reference to the current competent authority’s relevant information material] and have submitted all the necessary paperwork for my application to be considered. I declare that the information provided on this application form is true, complete, and correct. Any incorrect information on this form or non-compliance with the essential requirements of Annex IV to the Basic Regulation or with the requirements of Regulations (EU) No 1178/2011, (EU) 2018/395, and (EU) 2018/1976 could disqualify the applicant from having his records transferred from the current to the future competent authority.
Signature:Date:

GM · GM1 ARA.GEN.360 — Regulation (EU) No 1178/2011 · ED Decision 2020/005/R · Aircrew Easy Access Rules · EAR revision 25 Nov 2025

GMGuidance material

GM2 ARA.GEN.360Change of competent authority

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LICENCE VERIFICATION The licence verification includes the verification of all associated privileges, ratings, certificates, and endorsements that were obtained in accordance with the technical requirements of Regulations (EU) No 1178/2011, (EU) 2018/395, and (EU) 2018/1976. This means that for example, senior examiner privileges are not included.

AVAILABLE RECORDS Available medical records are all medical records of the licence holder that are related to the history of the medical certificate.

RECORDS Original licensing and medical records are the original records of the licence holder or electronic records kept by the competent authority.

VALIDITY PERIODS When reissuing the licence(s) and medical certificate(s), the receiving competent authority should ensure that the validity periods and limitations (if any) are in accordance with the ones of the licence(s) and medical certificate(s) transferred.

PROCESSING Processing all documents means that the receiving competent authority checks the completeness, and correctness of all the information provided by the transferring competent authority and asks the transferring competent authority for clarification, if needed. If by any means, the receiving competent authority becomes aware of non-compliance with the essential requirements of Annex IV to the Basic Regulation or with the requirements of Regulations (EU) No 1178/2011, (EU) 2018/395, and (EU) 2018/1976 during the processing of the documents, it should reject the application for change of competent authority and inform the transferring competent authority in accordance with its national administration rules.

GM · GM2 ARA.GEN.360 — Regulation (EU) No 1178/2011 · ED Decision 2020/005/R · Aircrew Easy Access Rules · EAR revision 25 Nov 2025

GMGuidance material

GM3 ARA.GEN.360Change of competent authority

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The competent authority can establish and implement its administrative procedures as it considers appropriate. The following practical guidance is considered best practice that may facilitate the work of, and coordination between, competent authorities.

CASES OF SUSPENSION, REVOCATION, OR CURRENT INVESTIGATION In case of suspension of a licence or medical certificate, the competent authority responsible for the suspension is the only one entitled to remove the suspension. Therefore, a licence holder with a suspended licence or medical certificate cannot apply for change of competent authority until the suspension is revoked. In case of revocation of a licence, the licence holder can apply for change of competent authority. The licence holder does not immediately receive a new licence after the change of competent authority, but is able to apply for a new licence to the new authority after all necessary requirements of Annex I (Part-FCL) to Regulation (EU) No 1178/2011 and/or Annex III (Part-BFCL) to Regulation (EU) 2018/395 and/or Annex III (Part-SFCL) to Regulation (EU) 2018/1976 are met. However, the licence holder may immediately receive a medical certificate from the receiving competent authority, if applicable. In case of revocation of a medical certificate, the certificate holder can apply for change of competent authority. The certificate holder does not immediately receive a new licence after the change of competent authority, but is able to apply for a new certificate and licence to the new authority after all necessary requirements of Annexes I (Part-FCL) and IV (Part-MED) to Regulation (EU) No 1178/2011 and/or Annex III (Part-BFCL) to Regulation (EU) 2018/395 and/or Annex III (Part-SFCL) to Regulation (EU) 2018/1976 are met. In case of an ongoing investigation that is based on evidence of non-compliance, the licence holder cannot immediately apply for change of competent authority. Sufficient time to investigate the case should be provided to reach a conclusion whether or not the licence or medical certificate must be suspended or revoked before the licence holder can apply for change of competent authority.

GM · GM3 ARA.GEN.360 — Regulation (EU) No 1178/2011 · ED Decision 2020/005/R · Aircrew Easy Access Rules · EAR revision 25 Nov 2025

All rules in SUBPART GEN – GENERAL REQUIREMENTS

Consolidated from the EASA Easy Access Rules (revision 25 Nov 2025, extracted 17 Aug 2026) for convenience. Not the official publication — verify against the Official Journal of the European Union and the EASA publications before operational use.

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