ADR.OR.F.055 Safety reporting system

ANNEX III — Organisation Requirements (Part-ADR.OR) · Regulation (EU) No 139/2014 · EAR revision 13 Mar 2026

IRImplementing rule

ADR.OR.F.055Safety reporting system

(a)The organisation responsible for the provision of AMS shall establish and implement a safety reporting system for its personnel.

(b)As part of the process referred to in point ADR.OR.F.045(b)(3), the organisation responsible for the provision of AMS shall ensure that:

(1)its personnel use the safety reporting system for the mandatory reporting of any accident, serious incident and occurrence;

(2)the safety reporting system may be used for the voluntary reporting of any defect, fault and safety hazard which could impact safety.

(c)The safety reporting system shall protect the identity of the reporter, encourage voluntary reporting and include the possibility that reports may be submitted anonymously.

(d)The organisation responsible for the provision of AMS shall:

(1)record all reports submitted;

(2)transmit the reports to the aerodrome operator, and, if relevant, to the air traffic service provider;

(3)in cooperation with the aerodrome operator or the air traffic service provider, or both, analyse and assess the reports, in order to address safety deficiencies and identify trends;

(4)participate in the investigation of the reports conducted by the aerodrome operator, as appropriate;

(5)refrain from attribution of blame in line with the “just culture” principles.

(e)The organisation responsible for the provision of AMS shall ensure that any occurrences are reported to the person who performs a function connected to the safety management of the aerodrome operator, in accordance with Article 4(6), point (e), of Regulation (EU) No 376/2014.

IR · ADR.OR.F.055 — Regulation (EU) No 139/2014 · Regulation (EU) 2024/1400 · Aerodromes Easy Access Rules · EAR revision 13 Mar 2026

AMCAcceptable means of compliance

AMC1 ADR.OR.F.055Safety reporting system

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SAFETY REPORTING SYSTEM

(a)The safety reporting system should include the personnel of the organisation which are responsible for the provision of AMS.

(b)The safety reporting system should include the possibility for voluntary reporting intended for safety hazards identified by the reporter which may have potential negative consequences on safety.

(c)The organisation responsible for the provision of AMS should identify which events are mandatory to be reported.

(d)The organisation responsible for the provision of AMS should provide the means and the format for reporting, which should be such that they meet the existing reporting requirements established in the applicable legislation in terms of time, format, and required information to be reported.

(e)The safety reporting system should include the acknowledgement to the reporter of the successful submission of the report.

(f)The reporting process should be as simple as possible, and well documented, including details on what, how, where, whom, and when to report.

(g)Regardless of the means or method of submission of the report, once the information is received, it should be stored in a manner suitable for easy retrieval and analysis.

(h)Access to the submitted reports should be restricted to personnel responsible for storing and analysing them.

(i)The reporter’s identity should be protected, and this principle should be included in the procedures established by the organisation responsible for the provision of AMS for gathering additional information for further analyses or investigations.

(j)The safety reporting system should include a feedback process to inform the reporter on the outcome of the occurrence analysis.

AMC · AMC1 ADR.OR.F.055 — Regulation (EU) No 139/2014 · ED Decision 2020/021/R · Aerodromes Easy Access Rules · EAR revision 13 Mar 2026

GMGuidance material

GM1 ADR.OR.F.055Safety reporting system

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THE NEED FOR SAFETY REPORTING

(a)The overall objective of the safety reporting system is to use reported information to improve the safety performance of the organisation, and not to attribute blame to individuals.

(b)The specific objectives of the safety reporting system are to:

(1)enable an assessment to be made of the safety implications of each relevant occurrence, serious incident and accident, including similar past events, so that any necessary action can be initiated; and

(2)ensure that knowledge about such relevant occurrences, serious incidents and accidents is disseminated so that other persons and organisations may learn from them.

GM · GM1 ADR.OR.F.055 — Regulation (EU) No 139/2014 · ED Decision 2020/021/R · Aerodromes Easy Access Rules · EAR revision 13 Mar 2026

AMCAcceptable means of compliance

AMC1 ADR.OR.F.055(a)Safety reporting system

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GENERAL The organisation responsible for the provision of AMS should establish procedures to be used for reporting to the Competent Authority and to any other organisation required, which should include the following:

(a)the description of the applicable requirements for reporting;

(b)the description of the reporting mechanism, including reporting forms, means, and deadlines;

(c)the personnel responsible for reporting; and

(d)the description of the mechanism and of personnel responsibilities for identifying root causes, and the actions that may be needed to be taken to prevent similar occurrences from happening in the future, as appropriate.

AMC · AMC1 ADR.OR.F.055(a) — Regulation (EU) No 139/2014 · ED Decision 2020/021/R · Aerodromes Easy Access Rules · EAR revision 13 Mar 2026

All rules in SUBPART F — APRON MANAGEMENT SERVICE (ADR.OR.F)

Consolidated from the EASA Easy Access Rules (revision 13 Mar 2026, extracted 17 Aug 2026) for convenience. Not the official publication — verify against the Official Journal of the European Union and the EASA publications before operational use.

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