ADR.OR.C.030 Occurrence reporting

ANNEX III — Organisation Requirements (Part-ADR.OR) · Regulation (EU) No 139/2014 · EAR revision 13 Mar 2026

IRImplementing rule

ADR.OR.C.030Occurrence reporting

(a)As part of its management system, the aerodrome operator shall establish and maintain an occurrence- reporting system, including mandatory and voluntary reporting. The aerodrome operator shall ensure that the system complies with the applicable requirements of Regulation (EU) No 376/2014 and Regulation (EU) 2018/1139, as well as with the delegated and implementing acts adopted on the basis of those Regulations.

(b)The aerodrome operator shall report to the competent authority and to any other organisation required to be informed by the Member State any safety-related event or condition that endangers or, if not corrected or addressed, could endanger an aircraft, its occupants, or any other person, and in particular any accident or serious incident.

(c)In addition to reports submitted in accordance with point (b), the aerodrome operator shall report to the competent authority and the organisation responsible for the design of the aerodrome equipment any malfunction, technical defect, exceedance of technical limitations, occurrence or other irregular circumstance that has or may have endangered an aircraft, its occupants or any other person and has not resulted in an accident or serious incident.

(d)Without prejudice to Regulation (EU) No 376/2014 and its delegated and implementing acts, reports referred to in point (c) shall:

(1)be made as soon as practicable, but in any case within 72 hours after the aerodrome operator has become aware of the event or condition to which the report relates, unless exceptional circumstances prevent that;

(2)be made in a form and manner established by the Competent Authority;

(3)contain all pertinent information about the condition known to the aerodrome operator.

(e)Notwithstanding Regulation (EU) No 376/2014 and its delegated and implementing acts, for reports required by point (c), the aerodrome operator shall submit a follow-up report providing details of actions that the aerodrome operator intends to take to prevent similar occurrences in the future. The follow-up report shall be submitted as soon as those actions have been identified and it shall:

(1)be sent to the relevant entities initially reported to in accordance with points (b) and (c);

(2)be made in a form and manner established by the Competent Authority.

IR · ADR.OR.C.030 — Regulation (EU) No 139/2014 · Regulation (EU) 2024/1400 · Aerodromes Easy Access Rules · EAR revision 13 Mar 2026

AMCAcceptable means of compliance

AMC1 ADR.OR.C.030Occurrence reporting

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MANDATORY REPORTING — GENERAL

(a)Regulation (EU) 2015/1018 lays down a list classifying occurrences in civil aviation to be mandatorily reported according to Regulation (EU) No 376/2014. This list should not be understood as being an exhaustive collection of all issues that may pose a significant risk to aviation safety, and therefore reporting should not be limited to the items listed in that Regulation and the additional items referred to in point (c) of point ADR.OR.C.030.

(b)The aerodrome operator should establish procedures to be used for reporting to the competent authority and any other organisation required to report to, which should include:

(1)a description of the applicable requirements for reporting;

(2)a description of the reporting mechanism, including reporting forms, means and deadlines;

(3)safeguards to ensure confidentiality of the reporter and protection of personal data; and

(4)responsibilities of the organisations and personnel responsible for reporting.

(c)Such procedures should be included in the aerodrome manual and the respective manual of the apron management services provider.

AMC · AMC1 ADR.OR.C.030 — Regulation (EU) No 139/2014 · ED Decision 2024/004/R · Aerodromes Easy Access Rules · EAR revision 13 Mar 2026

AMCAcceptable means of compliance

AMC1 ADR.OR.C.030(a)Occurrence reporting

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GENERAL

(a)Where the aerodrome operator is also certified to provide additional services within the scope of Regulation (EU) 2018/1139 and the delegated and implementing acts adopted on the basis thereof:

(1)the aerodrome operator may establish an integrated occurrence reporting system covering all certificates held; and

(2)single reports for occurrences covering all certificates held should only be provided if all the following conditions are met:

(i)the report includes all relevant information from the perspective of the different organisation certificates held;

(ii)the report addresses all relevant specific mandatory data fields and clearly identifies all certificate holders for which the report is made; and

(iii)the competent authority for all certificates is the same and such single reporting was agreed with that competent authority.

(b)The aerodrome operator should assign responsibility to one or more suitably qualified persons with clearly defined authority, for coordinating action on occurrences and for initiating any necessary further investigation and follow-up activity.

(c)If more than one person is assigned such responsibility, the aerodrome operator should identify a single person to act as the main focal point for ensuring that a single reporting channel is established to the accountable manager. This should in particular apply to aerodrome operators holding one or more additional organisation certificates within the scope of Regulation (EU) 2018/1139 and the delegated and implementing acts adopted on the basis thereof, where the occurrence reporting system is fully integrated with that required under the additional certificate(s) held.

AMC · AMC1 ADR.OR.C.030(a) — Regulation (EU) No 139/2014 · ED Decision 2024/004/R · Aerodromes Easy Access Rules · EAR revision 13 Mar 2026

All rules in SUBPART C — ADDITIONAL AERODROME OPERATOR RESPONSIBILITIES (ADR.OR.C)

Consolidated from the EASA Easy Access Rules (revision 13 Mar 2026, extracted 17 Aug 2026) for convenience. Not the official publication — verify against the Official Journal of the European Union and the EASA publications before operational use.

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